Performance Library Graduate Assistant

2 days ago

Boston, United States Berklee College of Music Full time

In order to participate in Berklee Student Employment, a student must fulfill the following requirements:

  • Current student at Berklee College of Music or Boston Conservatory at Berklee.
  • Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.
  • Have a valid United States Social Security Number (SSN).
  • Remain in "valid" Visa status as applicable.
  • A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.
  • Federal Work Study student may apply.
  • In good disciplinary standing.
  • Must be located in the U.S.
For complete program details, please go to our website: www.berklee.edu/se.
The Performance Library Graduate Assistant is a member of the Instrumental Studies department at the Conservatory. They work on a team in a leadership capacity under the direction of the staff Performance Librarian with additional oversight by the Chair/Assistant Chair of Instrumental Studies, assisting in the daily operations of the BCB Performance Library.

General Statement of Job Functions
  • Coordinate student library team of students in the preparation of materials
  • Assist the Performance Librarian in assessing and addressing the needs of the conductors and ensembles
  • Prepare music for rehearsals, performances, and courses
  • Distribute, collect, and organize sheet music
  • Work in partnership with Performance Librarian and other staff to maintain a functional, orderly, and productive working environment in the performance library
  • Respond to general questions from students and faculty regarding part
    preparation and distribution status, or library-related ensemble issues
  • Attend concerts and rehearsals as necessary to oversee the distribution or collection of music
Principal Duties and Responsibilities
  • Serve as lead library assistant, overseeing the performance library at times when Performance Librarian is not working
  • Process, prepare, distribute, collect, and generally administer sheet music for large instrumental ensembles on a schedule determined by the Performance Librarian and Department Leadership
  • Assist in all aspects of the music preparation, including but not limited to editing, proofreading, distribution, marking string parts, adding measure numbers and/or rehearsal letters/numbers; inputting errata, creating errata lists, adding cuts, edits, and/or inserts; repairing deteriorating parts/scores and assembling folders
  • Participate in the preparation of musical materials according to the requirements of the particular work and ensemble as assigned by the Performance Librarian
  • Maintain a clean and organized library environment
  • Complete opening and closing procedures such as locking and unlocking the library, refilling the humidifier and managing lockers
  • Serve as a representative of the Performance Library by interfacing with conductors and faculty, over email and in person, to facilitate requests
  • Staff the library desk during open hours and be available to answer general questions and fulfill requests from students, staff, conductors and faculty
  • Loan out and check in instruments from the instrument library and take note of any repair needs
  • Aid the Performance Librarian in maintaining the Performance Library Ensemble Collection in its various locations
  • Aid in cataloging and filing music purchased for the Boston Conservatory ensembles, maintain accurate inventory, and ensure accurate security. Return ensemble music sets to shelves immediately following performances
  • Track all items borrowed from the library, i.e, individual parts, scores, reference materials; ensure their timely return
  • In rare cases, take attendance for BCB ensemble rehearsals and concerts
  • Maintain confidentiality in regards to music ensemble castings and administrative planning
  • Additional responsibilities, as determined in collaboration with your supervisor, may include:
  • Delivery and pickup of library materials from mailroom and other Boston Conservatory at Berklee buildings
  • Distribution of instruments from the instrument library, once approved and assigned by the performance librarian
Qualifications and Skills
  • (Preferred) Experience with ensembles at the Boston Conservatory at Berklee
  • (Preferred) Interest and knowledge of music performance librarianship
  • Broad knowledge of music, including musical terms and foreign languages
    (French, Italian, and German)
  • Knowledge of music theory, history, orchestration, transposition, and music
    notation conventions
  • Extraordinary attention to detail and strong organizational skills, including ability to handle multiple tasks and simultaneously and consistently meet deadlines
  • Ability to manage a small team of peer employees to ensure the smooth
    operation of the performance library
  • Ability to build a strong relationship with and work successfully with faculty,
    conductors and division administration in a highly demanding and fast-paced
    environment
  • Good customer service skills as well as verbal and written communication skills
  • Ability to handle issues, changes and mistakes in a graceful and respectful
    manner
  • Working fluency with Google Suite applications
  • Collaborative spirit to work as part of a successful team


Work Hours: 8-10+ per week

Pay Rate: Student Worker 4

Hiring Manager: Cassian Ramos

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