Substitute Secretary

Job Summary

RESPONSIBILITIES:
Under direction, to serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; to perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability.

Specific Duties Include:
•Compose correspondence and memos from brief verbal instructions or notes;
•May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes;
•Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor;
•Work with the public answering questions involving and understanding of policies, procedures and regulations;
•Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information;
•Manage many of the details of the office including making decisions based on established policy and procedure;
•Compile reports from a wide variety of sources, and transmit to other offices or agencies;
•Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.;
•Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts;
•Converse with and furnish information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel throughout the district at all levels and with the public in general;
•Maintain security of confidential information.

Requirements / Qualifications

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