Sales Coordinator

2 weeks ago

Pompano Beach, United States Kira Labs Inc. Full time
Company Overview

Are you PASSIONATE about RETAIL products and consumer trends? Have you ever wished to have the opportunity to ideate and create innovative Beauty, Home and Pet products? Do you go into stores and think to yourself "if only I was part of a team that would listen to my ideas and collaborate to bring products to market". If you are up to the challenge to take on the responsibility and be a team player, please read on.

Kira Labs, Inc. is a dynamic, award winning company already working with some of the largest and innovative retailers. We owe our success to innovation, collaboration and execution. Kira Labs is on the search for a Sales Administrative Assistant who will be responsible to support and grow the Sales Management Team. If you are a dynamic and independent individual looking for a unique sales growth opportunity in the beauty industry, we want you to join our team

General Summary

The Sales Coordinator is the backbone of our sales team, ensuring seamless operations and providing essential support. They handle a wide range of tasks, from processing orders and managing customer relationships to maintaining sales records and assisting with administrative duties. By streamlining processes, resolving customer inquiries, and providing valuable data insights, the Sales Coordinator contributes significantly to the overall success and efficiency of the sales department.

Primary / Key Essential Functions and Responsibilities

Order processing

Track and report on Sales orders received vs the Sales plan

Follow up with Inside Sales on upcoming sales order tasks

Keep Management informed of orders raised and highlight "stucks" for further resolution

Reporting

Ensure the various designated sales reports are prepared and completed timeously - e.g. sales vs forecast, etc

Maintain sales records

Update customer information in Salesforce

Keep accurate records of customer interactions / feedback

Maintain customer linesheets / pricebooks

Sales Opportunities

Support Inside sales with Account management tasks

Assist Sales team in managing Sales opportunities - creating opportunities, updating tasks, following up on progress, etc

Forecasting

Assist the sales team in gathering the data (for e.g. customer product performance feedback, etc) for the forecast review meeting

Arrange / set up the sales forecast meeting

Take notes in preparation for the monthly SIOP meeting

Managing calendar / Meetings

Prepare reports and agenda for the weekly Sales meeting

Set up customer meetings and manage Sales / Customer calendar - key meetings, etc

Other Administrative Tasks

Assisting sales representatives with designated administrative tasks,

Assist with preparing presentations, various other sales material / assets

Assist Sales Team to manage trade show preparation and follow up materials

may also be involved in other tasks such as coordinating with other departments, researching potential clients, and supporting marketing initiatives

Assist with managing various retail project timelines and tasks

Manage sample requests and follow through on shipping as needed

Support special projects and various other duties as needed

Assist Customer Service Coordinator where required

Requirements

Education and/or Experience and Qualifications

College Degree required

Strong experience with Google Suite (Google Sheets, Google Docs, etc), Microsoft Office (Excel, PowerPoint, Word)

2-3 years of professional/administrative work experience

Salesforce experience preferred

Knowledge, Skills and Abilities

Excellent verbal and written communication skills

Superior organization and time management abilities

Must be able to multitask and work in a fast-paced work environment

Detail oriented and professional demeanor

Positive energy, can-do attitude, and team player

Resourceful, adaptable and strong willingness to learn

Must be able work independently and take directions well

Team-oriented with effective collaboration skills.

Ability to respond to common inquiries or complaints knowledgeably and respectfully.

Able to interpret an extensive variety of instructions.

Capable of defining problems using abstract concepts such as structured problem solving to collect data, establish facts, and draw conclusions.

Management / Supervisory Authority

n/a

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; reach with hands and arms; walk. The employee must frequently sit; use hands to finger, handle, or feel objects, tools or controls; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is exposed to inside weather conditions, moderate noise, and vibrations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation as determined on a case by case basis.

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