Anticipated Fiscal Specialist

Educational Services Commission of New Jersey - Central Office Educational Services Commission of New Jersey 1660 Stelton Road Piscataway, NJ 08854 ANTICIPATED FISCAL SPECIALIST - ACCOUNTS RECEIVABLE (12 Months Position) SCOPE: To oversee and prepare all billings for tuition and services rendered along with monitoring cash receipts and accounts receivable and assist in monitoring accounting records while coordinating the various functions of the Business Office to ensure accuracy and legal compliance. Prepares and maintains all related records and reports required. REPORTS TO: * Business Administrator/Board Secretary through the Assistant Business MINIMAL QUALIFICATIONS: * Bachelors Degree in Accounting/Business - preferred * Minimum four (4) years related experience - preferred * CPA certification preferred * Other qualifications as the Board deems appropriate RESPONSIBILITIES: * Maintain AR Excel database and reconcile accounts for all programs with systems 3000 to ensure book accuracy for billing/payment/balance due. * Manage cash receipts and accounts receivable. * Monitor and review monthly billings for all tuition-based programs for accuracy * Monitor and review monthly billings for all nonpublic programs for accuracy * Monitor and review monthly billings for all service-based programs for accuracy. * Monitor and review all school lunch deposits and records. * Monitor daily cash receipts and coordinate with the Assistant Business Administrator for Finance to ensure appropriate cash flow. * Coordinate with all administration personnel and support staff to ensure monthly agenda, miscellaneous billings are accounted for and properly posted. * Prepare and update accounts receivable report for monthly board agenda. * Process and code all cash receipts and coordinate with Business office Accountant for unrecorded transactions to prepare for timely month end close out. * Assist in maintaining accurate records of all Cooperative Pricing program and work closely with Coop Specialist to ensure timely reconciliation between coop database and systems 3000. * Work closely with all districts to reduce the collection period related to all past due AR balance and provide backup as needed. * Process overpayment refund to districts in a timely manner. * Update Frontline to roll over the year and enter new billing rates to prepare for billing. * Timely provide all billings and accounts receivable records, along with audit schedules, to the Assistant Business Administrator for Finance to assist in end of year close-out and CAFR. * Coordinate with NP office to reconcile PL192/193 Billing and prepare year end completion report. * Provide backup as needed for processing state reimbursement for school lunch program. * Assist in completion of other accounting duties as needed. * Assist in training of Billing and Accounts Receivable bookkeeper's position as needed. * Coordinate with Billing and Accounts Receivable bookkeeper to update the Standard Operation Procedure for AR office. * Other duties as directed by the Business Administrator/Board Secretary. EVALUATION: Performance of this job to be evaluated by the Business Administrator. To apply for this position with the Educational Services Commission of New Jersey please visit the Human Resources Tab at www.escnj.us and click the employment opportunities link. ESCNJ is an EOE/AA Employer

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