Grants Administrator, Dept. of Surgery

1 month ago

Boston, United States Brigham & Women's Hospital(BWH) Full time

The Grants Administrator will be responsible in the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery.These groups shall include divisions assigned by the Administrative Director of Research.Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; functioning as liaison to federal and non-federal grantor agencies and subcontracting institutions.Maintain timely coordination and communication with involved parties regarding grants management issues.Serve as liaison between internal and external groups to manage programs and funds.Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The candidate will report directly to the Administrative Director of Research for the Department of Surgery and will work closely with the assigned physicians and their staff.The candidate is required to maintain a collaborative working relationship with the division chiefs, investigators, research fellows, research nurses and all other related research personnel within the group and to maintain a constant and open communication with the Administrative Director of Research.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

RESEARCH ADMINISTRATION - Engage as part of the research team in problem-solving, process analysis and pre- and post-award activities.

Pre-Award

  • Works with Principal Investigators and their support staff to coordinate all aspects of grants submission, including but not limited to, preparing budgets and budget justifications; ensuring proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
  • Apprises investigators of submission dates and any changes in the funding guidelines and submission process, both internal (BWH/MGB) and external (granting agencies and subcontracting institutions).
  • Develops collaborative working relationships with ancillary services such as Research Management, Purchasing, etc.
  • Creates an Insight record for all proposals and agreements.
  • Collects and compiles all internal and external documents, including from institutions included as subcontracts on proposals.
  • Reviews all proposal and agreement related documents for accuracy and completion before uploading in Insight and submitting to Research Management.
  • Communicates any changes requested by Research Management and works with PIs and other research staff to ensure that changes are made in a timely and accurate manner.
  • Sets up an online folder for all proposals and agreements and saves relevant documents.
  • Compiles JIT documents, IRB, IACUC and other support pages.
  • Other duties as assigned.
Post-Award
  • Sets up online post-award folder and saves all relevant documents, including materials submitted during the proposal process.
  • Tracks spending to ensure availability of funding and compliance with institutional, federal, and granting agency requirements.
  • Provides consistent and accurate financial reports to investigators on a monthly, bi-monthly or quarterly basis to investigators regardless of funding level. Works with investigators to identify funding shortfalls in advance of project end date.
  • Works with Department of Surgery Finance Office and Partners Research Finance on timely submissions of salary distribution changes, invoicing, journal entries, and other required transactions.
  • Advise regarding the allowability of costs to be charged to a grant. Work with Research Finance to resolve complex accounting issues.
  • Facilitates timely payment of subcontract and other invoices.
  • Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.
  • Other duties as assigned.
Qualifications

QUALIFICATIONS:
  • Bachelors degree in Business or equivalent.
  • 2+ yrs exp, demonstrated research administration experience with pre- and post- award emphasis.
  • General knowledge of NIH and other federal, state and foundation regulations and requirements.
SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:
  • Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures
  • Interest and enthusiasm for change
  • Ability to resource efficiently
  • Strong interpersonal/communications skills
  • Demonstrated proficiency in Microsoft Office, Word, Excel, and grant management applications
  • Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities
  • Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams
  • Willingness to take on new challenges and openness to change


FISCAL RESPONSIBILITY:

Responsible for a portfolio of research grants and sundry funds within the Department of Surgery

EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

  • Grants Administrator, Dept. of Surgery

    2 months ago

    Boston, United States Brigham & Women's Hospital - Brigham Health Full time

    The Grants Administrator will be responsible in the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery. These groups shall include divisions assigned by the Administrative Director o Surgery, Grants, Administrator, Investigator, Proposal, Research Fellow, Healthcare, Business Services

  • Grants Administrator, Dept. of Surgery

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: The Grants Administrator will be responsible in the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery. These groups shall include divisions assigned by the Administrative Director of Research. Primary responsibilities include working with Principal Investigators to develop and...

  • Grants Administrator, Dept. of Surgery

    1 month ago

    Boston, United States Mass General Brigham Full time

    Description: The Grants Administrator will be responsible in the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery. These groups shall include divisions assigned by the Administrative Director of Research. Primary responsibilities include working with Principal Investigators to develop and...

  • Grants Administrator, Dept. of Surgery HYBRID

    4 days ago

    Boston, United States Mass General Brigham Full time

    Description: The Grants Administrator will be responsible in the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery. These groups shall include divisions assigned by the Administrative Director of Research. Primary responsibilities include working with Principal Investigators to develop and...

  • Grants Administrator, Dept. of Surgery

    2 weeks ago

    Boston, MA, United States Brigham and Women's Hospital Full time

    The Grants Administrator will be responsible for the management of a portfolio of grants and contracts within a group of divisions and centers in the Department of Surgery. These groups shall include divisions assigned by the Administrative Director of Research. Primary responsibilities include working with Principal Investigators to develop and fully manage...

  • GRANT ADMINISTRATOR, School of Medicine, Surgery

    3 months ago

    Boston, United States Boston University Full time

    Job Description The Grant Administrator assists faculty in preparation of grant applications, submission and budgets, maintains the database of pending and current department research support, monitors pre-award and post-award activities of funded projects, and assists with processing and tracking of the research related payables and receivables. This...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    5 days ago

    Boston, United States Brigham and Women's Hospital Full time

    The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...

  • GRANT ADMINISTRATOR, School of Medicine, Surgery

    4 months ago

    Boston, United States Boston University Full time

    Job DescriptionThe Grant Administrator assists faculty in preparation of grant applications, submission and budgets, maintains the database of pending and current department research support, monitors pre-award and post-award activities of funded projects, and assists with processing and tracking of the research related payables and receivables. This...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    3 months ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Description: The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    4 months ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    1 month ago

    Boston, United States Mass General Brigham Full time

    Description: The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will...

  • Senior Grant Administrator, Hybrid, Department of Surgery

    4 days ago

    Boston, United States Mass General Brigham Full time

    Description: The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will...

  • Grant Administrator

    1 month ago

    Boston, United States Mass General Brigham Full time

    Description: The AMC Mass General Brigham, Department of Neurosurgery, is seeking a full-time Grant Administrator (GA) to assist with departmental-level research grant and contract administration. Under the direction and supervision of the Administrative Director for Research (MGH) and the Research Administrator (BWH), with oversight from the Vice Chair for...

  • Grant Administrator

    4 days ago

    Boston, United States Mass General Brigham Full time

    Description: The AMC Mass General Brigham, Department of Neurosurgery, is seeking a full-time Grant Administrator (GA) to assist with departmental-level research grant and contract administration. Under the direction and supervision of the Administrative Director for Research (MGH) and the Research Administrator (BWH), with oversight from the Vice Chair for...

  • Grants Administrator

    4 weeks ago

    Boston, United States Planet Professional Full time

    ***Local candidates only, this is on-site 2 days per week in Boston, MA*** Up to $110k salary depending on years of related experience Senior Research Administrator Direct hire Must haves: -3+ years of grant management -Pre & Post Award Grant experience -NIH experience -MS Office -Vaccinated for Covid Preferred: -Bachelor degree -Has done scientific or...

  • Research Grant Administrator

    1 week ago

    Boston, Massachusetts, United States Vitalief Full time

    Company OverviewVitalief is a leading site solutions partner focused on improving the value and contribution of clinical trial sites across the drug development lifecycle. We offer integrated consulting services, functional service provider (FSP) services, workforce solutions, and site networks that enhance clinical trials and improve patient outcomes.Job...

  • (Grant Administrator)

    2 months ago

    Boston, United States Planet Professional Full time

    $35-$48/hr. Contract Grants Administrator Contract hybrid 2 days a week onsite Estimated Duration 6 months with possibility to extend Required:Bachelors degree(or 4 years of additional experience) 5+ years of experience with federal grant policies and procedures, and working knowledge of federal regulatory environment experience using grants software ...

  • GRANTS ADMINISTRATOR, College of Engineering, Admin Grants

    5 months ago

    Boston, United States Boston University Full time

    GRANTS ADMINISTRATOR, College of Engineering, Admin Grants Tracking Code Job Description The Grants Administrator is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators as assigned. The Grants Administrator is a member of a faculty support team that provides the best possible customer service to...

  • GRANT ADMINISTRATOR, School of Theology

    4 weeks ago

    Boston, United States Boston University Full time

    Job Description The Raices Latinas Program at Boston University School of Theology (BU STH) seeks a grant administrator to provide administrative and program management for two projects that will support and investigate immigrant families in Christian churches. This is a five-year position with an expected start on January 2, 2025. The grant administrator...