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Job Description
Job Description
POSITION SUMMARY
The Purchasing Specialist will coordinate the movement of all purchased goods from suppliers to customers and Infinity Global distribution centers. This role also provides procurement support and services to internal operational teams. In addition, the Purchasing Specialist will support internal shared services functions through data entry and coordination with other internal teams and external suppliers.
KEY RESPONSIBILITIES
•Communicate with suppliers to obtain product or service information such as cost, lead times, availability of stock and delivery schedules on select projects
•Process purchase requisitions into purchase orders (POs) for goods and services in internal enterprise resource planning (ERP) system
•File and maintain records of all POs created and confirmation
emails/documentation
•Confirm POs are received by suppliers and confirm ready dates in ERP
•Update POs with current shipment information
•Follow up on POs to ensure shipment by specific dates; create logistics records and update data as shipment progresses
•Obtain pickup details from suppliers and coordinate with internal teams
•Receive inbound orders into the zone Distribution Centers through ERP
•Communicate with suppliers on invoice issues; provide accounting with three-way match documents to ensure complete and timely payments to suppliers
•Prepare paperwork packets to account teams for customer invoicing
• Prepare various reports related to PO processing, missing or short shipments and supplier performance
• Assist with problem solving and troubleshooting supplier issues and facilitate communication with suppliers and operational teams on all topics
• Monitor supplier raw materials, work in process and/or finished goods to identify potential issues in supply chain
• Assist in the creation of supplier operating procedures and processes
• Develop and maintain positive working relationships with new and existing suppliers
KEY
ACCOUNTABILITIES/SKILLS
• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a fast-paced environment
• Organize and plan for multiple customer accounts at one time
• Oversee all phases of assigned projects to ensure completion within budget and schedule
• Extend your productive reach through management, teaching, and investment in your team
• Excellent written and verbal communication skills
• Maintain a high level of confidentiality in all tasks
• Ability to communicate and partner effectively with multi-discipline, multi-culture, internal and external contacts globally located
• Ability to
multitask/prioritize
based on urgency
• Willingness to constantly self-train on new procedures, systems, etc.
EDUCATION & EXPERIENCE
• Bachelor’s degree in business administration or similar field, preferred or equivalent combination of education, training, and experience.
• Enterprise Resource Planning software experience preferred
• High volume data entry experience preferred
• Proficient in MS Office applications, including PowerPoint, Excel, Outlook, and Word
• Experience with purchasing and vendor relationships
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