Records Assistant Dade City

6 days ago

Dade City, United States FAMILY SUPPORT SERVICES OF NORTH FLO Full time
Job Details

Job Location
Family Support Services Dade City - Dade City, FL

Position Type
Full Time

Education Level
High School

Job Shift
Day

Description

Records Assistant - Dade City

Join our team at FSS and enjoy comprehensive benefits including but not limited to:
  • Tuition Reimbursement: Earn up to $5,250 per qualifying year to invest in your education.
  • Health Insurance: Choose from three comprehensive Florida Blue health insurance plans to keep you and your family covered.
  • Dental Plan: Enjoy an employer-paid dental plan for our valued employees.
  • Life Insurance: Your peace of mind matters to us. We provide employer-paid life insurance.
  • Well-Being Program: Stay healthy and engaged with our highly interactive well-being program.
  • Paid Time Off (PTO): Relax and recharge with our generous PTO plan. You can even earn three additional days per plan year
  • Bereavement Leave: We offer 3 paid days of bereavement leave annually to ease the burden during a family member's passing.
  • Paid Holidays: Enjoy the 12 holidays without the worry of receiving a paycheck (to include 1 floating holiday) and unwind with family and friends to celebrate and rejuvenate
  • 401k Plan with Matching: Secure your financial future with our 401k plan and employer matching.
  • Additional Benefits: Explore our range of benefits, including Flexible Spending Accounts (FSA), Employee Assistance Program (EAP), Vision Plan, Short & Long-Term Disability coverage, Employee Discounts, and more.
The mission of Family Support Services is to be the leader in providing safety, stability, and quality of life for all children by working with the community to strengthen the family unit.

Job Summary: Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files.

Essential Duties:
  • Inspect documents, remove staples, duplicates, and separate documents not appropriate to file. File all incoming filing according to standardized file sections per assignment.
  • Maintain department case list with a high degree of accuracy
  • Audit filing to ensure all has transferred to the client file
  • Prepare Notice of hearing spread sheet and notify agencies by e-mail
  • Facilitate access to client case file
  • Greeting visitors upon arrival and notify appropriate parties.
  • Other Duties
Qualifications

Minimum Qualifications:

Education: High school

Experience: Two years of office work experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to:
  • Represent self and the organization in a professional manner.
  • Work independently with little direct supervision.
  • Think and write creatively.
  • Assess a situation and make appropriate recommendations/ decisions.
  • Research, organize and analyze data.
  • Solve problems and to think through critical, time sensitive issues.
  • Establish and maintain relationships.
  • Work collaboratively with staff at all levels in the organization.
  • Follow through on commitments, projects and responsibilities.
  • Read, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc.
  • Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation.
  • Speak effectively before small and large groups.
  • Calculate figures and amounts.
  • Maintain confidential information.
  • Work full time in the Dade City office.
Skills:
  • Strong Written and Verbal Communication
  • Strong follow-up and follow through
  • Strong organizational and time management
  • Proficiency in Excel and Microsoft Word. Experience with PowerPoint
Other Requirements:
  • Clear a Level II background screening.
  • Clear a reference check.
  • Clear a local background check from the County in which you reside.
  • Clear a substance abuse screen.
  • Provide a copy of all degrees prior to your first day of employment.
  • Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).
  • Travel to Trinity office for training and to companywide meetings.

Family Support Services team members follow 5 core values:

Partnership:At FSS, a belief that we are better together is core to who we are. Partnership is an essential component of a healthy system of care. Our team is committed to a respectful, open-minded, collaborative approach to co-creating solutions with the community. This extends to the children and families we serve as well.

Excellence:FSS challenges ourselves to always strive for better on behalf of those we serve. We foster innovative practices, encourage continuous quality improvement, and engage in strategic planning with our partners to achieve the highest possible outcomes for children, families, and the community.

Accountability: FSS recognizes our leadership role within the system of care and strives to be accountable to the community by being trustworthy partners. FSS is committed to ethical and transparent practices, and to operate with integrity as we pursue positive outcomes.

Compassion:We recognize that we often meet families at their most challenging moment and people are more than the sum of their circumstances. We provide trauma-sensitive care for the children and families in our system to reach their full potential. We embrace a service leadership approach and commit to finding the strengths in everyone we encounter while we foster resiliency.

Equity:Equity goes beyond the fair treatment of all people. For FSS, equity is the commitment to recognize the social justice issues intrinsic to our work with marginalized communities. We strive to amplify the voices of individuals and families impacted by poverty, racism, and discrimination in any form. We obligate ourselves to a belief that none of these factors should be a predictor of child welfare involvement or outcomes.

FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at c6.hr@fssnf.org.

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