Principal Secretary
3 months ago
Naperville, United States
Indian Prairie School
Full time
Position Type:Clerical/Secretary - 12-Months
Date Posted:
3/11/2024
Location:
Hill Middle School
Date Available:
Immediately
Closing Date:
until filled
Description: Perform duties to provide administrative and secretarial support to the Principal and building staff.
Job Summary:
- Plan, organize, maintain, and update a variety of files, records, and databases.
- Greet visitors, students, and staff, answer incoming telephone calls, provide appropriate information, or take message and refer to appropriate staff.
- Record staff attendance. Arrange substitutes for planned absences and coordinate staff coverage.
- Prepare correspondence, reports, documents, and memos working from notes and direction. Compose routine correspondence on own.
- Monitor school budget, verify account activity, and assist with annual budget preparation.
- Prepare purchase orders for office, classroom or activities supplies, place order, verify receipt and prepare invoice for payment.
- Count, verify and prepare student activity collections for deposits. Maintain records of account balances.
- Coordinate field trips - notify bus company, set schedule, ensure parental consent received and coordinate staffing needs.
- Prepare and review substitute staff timesheets. Forward to District Office for payroll processing.
- Coordinate annual registration process.
- Work effectively with staff to coordinate and establish work schedules for planned projects.
- Maintain and publish school calendar.
- Handle bussing questions and resolve problems.
- Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records, and databases.
- Performs other duties as assigned.
Working Conditions: Office within a middle school
Rate of pay: $18.50/hour.
Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator.
