Billing Coordinator

1 week ago

Beltsville, United States Diverzify Full time
So now that you know about us, here's the job...

At Diverzify, we believe our associates are at the heart of our organization. In this role, you are required to provide cost estimates and prepare invoices and are responsible for forecasting labor and supply costs, overseeing budget management, and invoicing all our vendors and contractors. Because you are responsible for reconciling all our outstanding debts, you also need strong communication and vendor management skills for dealing with these accounts.

Here's what we are looking for...
  • Oversee project billing and accounting-related tasks on all projects to which you are assigned.
  • Prepare billing package to the client for both standards invoicing as well as AIA G702/703 monthly project draws.
  • Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos.
  • Continuously follow up on all pencil draws pending approval by the general contractor, making any required revisions, and posting the preliminary invoices.
  • Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, etc.
  • Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling's reflected on the financials.
  • Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project.
  • Process credits on erroneous invoices.
  • Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing.
  • Confirm and activate formal change orders.
  • Serve as a point of contact for general contractors and end users relating to the billing and funding of projects.
  • Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation.
  • Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding.
  • Work with Accounts Receivable Specialist to assist in researching any unapplied cash that cannot be identified.
  • Serve as the single point of contact to the Project Manager for any project-related cost issues and/or variances. This includes investigating and pulling all supporting documentation to resolve or escalate to the appropriate accounting team member for resolution, as well as reporting back, full circle to the project team on the resolution.
  • Analyze and resolve any unfinished accounting activities to allow the close of projects.
  • Re-open closed projects, so that cash receipts can be applied.
  • Closely follow and comply with deadlines for end-of-month/quarter processes.
  • Participate in gathering supporting documentation for end-of-year audits.
  • Mentor existing and train new team members in all areas of expertise.
Job Requirements:
  • 2-5 years' experience as a project accountant, or similar role.
  • Proficiency in electronic accounting systems, such as Textura, GC Pay, etc.
  • Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.
  • Exceptional ability to prepare project budgets, financial forecasts, and tax reports.
  • Extensive experience in project invoicing and billing.
  • In-depth knowledge of best practices in accounting.
  • Excellent communication skills for effective collaboration and client services.
Preferred Qualifications:
  • Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired
  • Bachelor's Degree in accounting, or similar
  • Certified Public Accountant (CPA) or Certified Management Accountant (CMA)

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

  • Documentation Billing Specialist

    1 week ago

    Beltsville, United States Corelleaf Design Studio Full time

    **Description**: Looking for individuals that can support a team of Project Managers and Project Coordinators. They will be helping in the following areas: - Create Billing - Create Requisitions for Subcontractors - Track Subcontractor Certified Payroll - Setting jobs to close - Archive documents - Schedule turnover meetings - Support with Financial Plan...

  • Project Coordinator

    4 weeks ago

    Beltsville, United States Rose International Full time

    Date Posted: 06/04/2024 Hiring Organization: Rose International Position Number: 465259 Job Title: Project Coordinator Job Location: Beltsville, MD, USA, 20705 Work Model: Onsite Shift: Mon-Fri (8:00 AM-5:00 PM) Employment Type: Temp to Hire Estimated Duration (In months): 13 Min Hourly Rate ($): 29.50 Max Hourly Rate ($): 29.50 Must...

  • Employment Coordinator

    4 weeks ago

    Beltsville, United States Compass Maryland Full time

    Job DescriptionJob DescriptionCompass, Inc. a progressive, non-profit organization that supports individuals with intellectual and developmental disabilities is seeking a highly skilled, self-starter with a demonstrated record of case management, job development, and innovative thinking for the position of Employment Coordinator.  The Employment Coordinator...

  • Community Engagement Coordinator

    4 weeks ago

    Beltsville, United States Compass Maryland Full time

    Job DescriptionJob DescriptionCompass, Inc. a progressive, non-profit organization that supports individuals with intellectual and developmental disabilities is seeking a highly skilled, self-starter with a demonstrated record of case management, community engagement development, and innovative thinking for the position of Community Engagement Coordinator....

  • Community Engagement Coordinator

    3 weeks ago

    Beltsville, United States Compass Maryland Full time

    Job DescriptionJob DescriptionCompass, Inc. a progressive, non-profit organization that supports individuals with intellectual and developmental disabilities is seeking a highly skilled, self-starter with a demonstrated record of case management, community engagement development, and innovative thinking for the position of Community Engagement Coordinator....

  • Installation Coordinator

    3 weeks ago

    Beltsville, United States Diverzify Full time

    Description: **A few things about us** Welcome to Diverzify! We’re the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with...

  • Installation Coordinator

    2 weeks ago

    Beltsville, United States Spectra Contract Flooring Full time

    Apply Description A few things about us… Welcome to Diverzify! We're the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team,...

  • Account Coordinator

    1 week ago

    Beltsville, United States Diverzify Full time

    Description: **_ A few things about us _** Welcome to our company! We’re the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team,...

  • Jr. Contracts Administrator

    2 weeks ago

    Beltsville, United States Advanced Technology and Research Corporation Full time

    **Description**: Provide Contract and Program Management supporting project. including tracking of contract funds, expenses, and billings and analyzing data for projections. Monitor contract performance and ensure all government regulatory requirements are met (i.e., FAR, DFAR, limitation of funds, Level of Effort reporting, etc.) **Responsibilities**: -...

  • Project Manager

    4 weeks ago

    Beltsville, United States Diverzify Full time

    Description: **_ A few things about us _** Welcome to Diverzify! We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team,...

  • Jr. Contracts Administrator

    4 weeks ago

    Beltsville, United States Advanced Technology and Research Corporation Full time

    Job DescriptionJob DescriptionDescription: Provide Contract and Program Management supporting project.  including tracking of contract funds, expenses, and billings and analyzing data for projections. Monitor contract performance and ensure all government regulatory requirements are met (i.e., FAR, DFAR, limitation of funds, Level of Effort reporting,...

  • Medical Assistant/medical Receptionist

    4 weeks ago

    Beltsville, United States Beltsville Foot and Ankle Full time

    Responsibilities: - Greet and check-in patients in a friendly and professional manner - Answer phone calls and schedule appointments using medical scheduling software (such as Eaglesoft, Dentrix, or Epic) - Verify patient insurance information and collect co-pays - Maintain patient records and update medical information as necessary - Assist with medical...

  • Document Administrator

    2 weeks ago

    Beltsville, United States Corelleaf Design Studio Full time

    **Description**: - Looking for individuals that can support a team of Project Managers and Project Coordinators. - They will be helping in the following areas: - Create Billing - Create Requisitions for Subcontractors - Track Subcontractor Certified Payroll - Setting jobs to close - Archive documents - Schedule turnover meetings - Support with Financial...

  • Project Manager

    4 weeks ago

    Beltsville, United States PURIS Corporation, LLC Full time

    Job DescriptionJob DescriptionProject ManagerAbout PURIS:PURIS operates across North America as the largest independent trenchless rehabilitation provider with 900+ employees dedicated to building lasting infrastructure with smart, sustainable resource management. The PURIS Family of Companies provide trenchless renewal solutions in the water, wastewater and...

  • RF Microwave Components Design Engineer

    2 weeks ago

    Beltsville, United States GOWANDA ELECTRONICS. Full time

    Job DescriptionJob DescriptionAbout UsFor more than 50 years, TTE Filters and Microwave Circuits has been a leader in the design, manufacture, and supply of precision electronic components for RF, microwave, and power applications. Components include standard off-the-shelf and custom-designed inductors, chips, chokes, coils, conicals, toroids, transformers,...

  • Pharmacy Technician

    6 days ago

    Beltsville, United States Cardinal Health Full time

    What Nuclear Pharmacy contributes to Cardinal Health Pharmacy Operations is responsible for the safe, efficient and effective coordination of Cardinal Health's pharmacy operations that service acute care hospitals, hospital retail customers, ambulatory care and alternate site facilities, oncology and cardiology practices as well as retail customers. Nuclear...