Assistant Director Admission

2 weeks ago

Atlanta, United States Oglethorpe University Full time
Job Details

Job Location
Oglethorpe University - Atlanta, GA

Position Type
Full-Time Staff

Education Level
Bachelor's

Description

The Office of Admissions at Oglethorpe University, a liberal arts college in Atlanta, GA, seeks an energetic, collaborative, and detail-oriented person for the Assistant Director of Admission to support the University's enrollment strategy. Reporting to the Senior Director of Admission, the Assistant Director of Admission is directly responsible for recruiting and enrolling prospective students through regional recruitment, on-campus and virtual programs, and special projects. The Assistant Director is also responsible for designing and executing all recruitment and admission-related events.

Duties and Responsibilities
  • Admission and Recruitment
    • Manage all aspects of recruitment for an assigned geographic territory or special populations of students.
    • Develop and monitor a comprehensive, territory-specific prospect pool.
    • Strategically select, schedule, and participate in high school visits and college fairs.
    • Critically evaluate applicants for admission based on the enrollment management and strategic plans.
    • Serve as a second reader for specific territories or applications.
    • Maintain sustained communication with all prospective students and families.
    • Intentionally develop and maintain strategic relationships with high school counselors.
    • Advise and consult with prospective students and families on admission to Oglethorpe.
    • Answer questions thoughtfully and thoroughly for families; provide exceptional customer service.
    • Assist with all on-campus events, including delivering presentations, giving tours, and hosting visits.
    • Engage in intentional and continual learning about Oglethorpe and best practices in Admission.
    • Other duties as assigned.
  • Events Management
    • Oversee the logistics and execution of small to large-scale events that increase affinity and yield, including Scholarship Weekend, Admitted Students Days, Saturday Snapshots, Fast App Days, etc., and develop new events to achieve enrollment goals.
    • Write all event-related communications and set up and monitor registrations via the CRM.
    • Identify, coordinate, and train student, faculty, and staff volunteers to ensure appropriate coverage.
    • Secure and manage several external vendors, ensuring their alignment with university policies.
    • Oversee a budget and make decisions in compliance with university policies.
    • Collaborate with the Admission Communications Sr. Coordinator and the Admission Experience Coordinator to purchase promotional items to use at events and to monitor the inventory.
    • Develop and maintain positive and collaborative relationships with several university departments, including University Events, Facilities, Business Administration, etc.
    • Use data to report and determine the effectiveness of events and make data-informed improvements.


Qualifications

Minimum Qualifications
  • Bachelor's degree and at least 2 years of progressive, professional experience.
  • Excellent communication (verbal, written, and digital) and interpersonal skills.
  • Demonstrated ability to conceptualize and develop proactive prospecting methodologies to support organizational goals.
  • Demonstrated ability to work in a fluid environment, prioritize goals, and independently manage multiple, diverse, and competing priorities while meeting deadlines.
  • Strong event planning problem-solving skills and demonstrated work independently and collaboratively in a demanding environment.
  • Ability to communicate clearly, calmly, and effectively in high stress moments or during periods of last minute change.
  • Appreciation of, sensitivity to, and respect for a diverse organizational environment that is inclusive of students, faculty, and staff from disparate social, economic, cultural, ideological, racial, and ethnic backgrounds.
  • Ability to maintain confidentiality and work with sensitive information.
  • Must successfully pass a criminal background check.
Preferred Qualifications:
  • Experience planning and executing large-scale events.
  • Experience in higher education, nonprofit fundraising, and/or relationship management.
  • Familiarity with SLATE or another CRM.
Additional Information:
  • This is a full-time, 12-month position with extensive travel.
  • A valid driver's license and personal automobile are required.
  • Working some evenings and some weekends required.
  • Some heavy lifting is required.
  • Position tasks are generally required to be performed in person. Work-from-home options may be granted at supervisors' discretion. Oglethorpe reserves the right to change remote work status with notice to the employee.

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