Patient Service Rep I-PSR

Northern Light Eastern Maine Medical CenterDepartment: ImagingPosition is located: Northern Light Eastern Maine Medical CenterWork Type: Full TimeHours Per Week: 40.00Work Schedule: No Hours AssignedPosition may be eligible for a $1000 bonus (minus tax) paid after the successful completion of probation period. Summary:The Imaging secretary/receptionist in Imaging is a supporting position and is responsible for a variety of activities related to patient in-take and care. This position is generally the first point of contact for patients entering the department. Activities may include, but not limited to, greeting and checking in patients, verifying and updating insurance information and confirming other patient information, facilitates patient scheduling, answering phones, updating patient demographics, point of service collections, chart prep and other duties as assigned. This position works closely to assist doctors, technologists, and sonographers with various tasks to ensure efficiencies in the provision of quality care.Responsibilities:Greeting customers, patients and co-workers with a friendly smile and using AIDET when appropriate (Acknowledge, Introduce, Duration, Explanation, Thank You).Listens carefully and avoids interruptions in interactions with both patients and co-workers.Acts as a role model for co-workers within the department or organization.Adheres to badge, dress code, tobacco and other personal appearance policies.Maintains and exhibits a professional, positive attitude towards co-workers, work, and organizationDemonstrates a commitment to co-workers, job duties, and EMMC (e.g., team player).Appropriately focuses on customer needs and expectations as part of the care team, making referrals or transitions when necessaryDemonstrates initiative by seeking assignments when not busy. Voluntarily assists co-workers and performs other job tasks as needed.Participates in Orientation and training of students and new employees.Makes timely and appropriate decisions and acts through empowerment to handle situations to resolution and/or refers to appropriate person when necessary. Channels suggestions and criticisms and questions in a constructive manner.Remains flexible and willingly accepts changes in assignments, scheduled working hours, imaging locations, etc. to meet patient care needs.Maintains a calm and knowledgeable demeanor, keeps composure under stressful situations. Treats all physicians and hospital personnel with respect and courtesy.Supports and embraces change in job and organization.Proactively seeks out solutions to problems for self, co-workers, patients, and visitors.Continually develops skills and/or job knowledge.Participates in skills training opportunities available to him/her.Takes pride in the appearance and growth of organization and acts in a way to promote the same.Keeps current on hospital and departmental information by reading e-mail communications and review of the section communication logs.Attends 75% of staff meetings and participates in discussions. Reads and initials minutes of staff meetings that were unattended.Stays current with changes to the electronic medical record in order to access patient orders and history when needed.Assists with a variety of special projects in collaboration with the department.Keeps abreast of new equipment and technology within the computer systems.Completed Icare training as required for prior year.Adheres to Code of Conduct and follows all applicable compliance policies/regulations.Works safely and follows all safety policies, reports incidents or hazards immediately.Practices appropriate hand hygiene policies.Seeks ways to improve quality of services provided.Assures that a Licensed Practitioner has ordered the exam and seeks clarification of unclear orders. Understands and follows computer order entry and back-up recovery. Enters the correct ordering provider and ensures all clinical information and urgent requests are modified to the correct ordering fields in RadNetMaintains quality of work by meeting pre-established standards. Identifies and reports quality concerns to supervisor and above. Demonstrates ability to prioritize and perform multiple duties, simultaneously. Demonstrates the ability to evaluate and follow-up on responsibilities.Prepares patients for exams by supplying the appropriate hospital attire, assigning them a locker, and providing information regarding length of time to have procedure performed. Offers the gowned waiting area for more privacy. Attentive to patients in the waiting room to minimize excessive wait time.Greets patients and customers with a smile and friendly manner. Answer phones by identifying themselves to the caller, transfers as necessary and introducing themselves to the recipients.Assists with maintaining the file of clinician's orders and knowledge of printing forms from multiple computer systems.Provides excellent customer service, both for internal and/or external customers.Responds to communications (phone calls, voice mail messages, and emails) in a timely manner.Consistent and reliable attendance, including communication and attempts to find coverage when legitimate issues prevent or inhibit attendance.Proactively anticipates and alleviates situations which could result in a patient/customer complaint. Practices service recovery when needed. Reports and files all patient incidents, complaints, and HIPAA compliance reports immediately within the appropriate online system.Provides a clean and orderly work area. Arranges for equipment maintenance when needed, ensures supplies and forms are available in work area, emergency supplies are in each exam room. and restocks supplies as needed and at the end of your shift.Makes deliberate effort to meet the request of each physician. Demonstrates a commitment to cooperation and satisfying the needs of hospital guest and customers. Assists patients to locate and get to other departments within the medical center.Provides education for procedures via written and/or verbal explanation in language appropriate to the age of the listener. Knowledge of contacting a translator if needed.Coordinates patient care activities with other sections and other patient care areas. Collaborates effectively with all department staff and customers.Seeks out ways to reduce operating costs or increase efficiency within role/department.Acts in a cost-conscious manner with regard to use of supplies.Makes effective use of time at work.Ensures correct financial encounter is used in the RIS when performing the order entry in Cerner.Complies with supervisors' instructions regarding staffing level adjustments as needed due to volume changes. Downstaffs when appropriate after checking with Charge staff.Uses supplies and equipment conscientiously reducing waste and damage. Checks expiration dates of all supplies regularly and prior to each use.Ensures patient registrations and consents are complete, uses software support resources to identify if clinical meets medical necessity, and obtains ABN and NON forms as needed.Performs assigned duties within established time frames. Performs a variety of tasks for technical staff to maximize efficiency of workflow.Other Information:Excellent customer service skills, 12 months experience in office setting.Experience with Health Information Technology or the equivalent in work experience and continuing education preferred.Medical Terminology required or completion within 12 months of hire.Must be familiar with PCs and able to work with multiple technical systems, simultaneously. Keyboarding 35 wpm.Familiar with Microsoft Word, Excel and Power Point.Must have excellent interpersonal and organizational skills.Excellent verbal and writing communication skills. Excellent interpersonal skills.Ability to work with all patient age groups.Able to orient/train new staff. Will be required to work a variety of shifts including weekend, holiday, and call coverage as necessary.Competencies and SkillsBehaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation.Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved. Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.EducationRequired High School Diploma/General Educational Development (GED)Working ConditionsPotential exposure to hazardous materials. Potential exposure to diseases or infections. Work with computers, typing, reading or writing. Extend body and limbs to reach items. Lifting, moving and loading less than 20 pounds. Prolonged periods of walking. Prolonged periods of sitting. PSR