Property & Maintenance Coordinator

Job DescriptionThe Salvation Army Mission:The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Job Objective: Coordinates day-to-day operations of property maintenance, including but not limited to supervising maintenance employees and vendors, obtaining and processing proposals for necessary repairs and maintenance, confirming work invoices for payment, conducting property site inspections, and managing leases.Essential Functions: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.•Supervises maintenance employees including training, developing schedules, assigning work orders, managing employee timecards, and reviewing completed work.•Solicit, supervise, and review work of third-party contractors/vendors for basic maintenance and repairs.•Solicit bids and submit requisitions for medium property projects following TSA policies procedures.•Maintain databases and files pertaining to property and maintenance. Including but not limited to Archibus, Excel, Building Schematics, Preventative Maintenance and Leases.•Develops and implements preventative maintenance processes and procedures for owned and leased properties.•Perform site inspections to develop recommendations for improvements and to perform facility planning budgeting and equipment replacement.•Monitors warehouse, center, stores, and quarters both leased and owned for OSHA and TSA Property Guidelines compliance.•Reviews and responds to Risk Management findings. Creating work orders for the completion of repairs.•Prepare and submit purchase order requests using the center purchase order system.•Submits property related insurance claims. Provide needed support information when an employee insurance claim is being submitted.•Research and recommend cost saving and efficiency opportunities.Job Description Page 2 of 3•Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities.•Coordinates with Administrator/DOO to develop, negotiate and manage leases.•Regularly attend and/or participate in training opportunities to maintain high technical, maintenance and administrative skills.•Coordinates with program and operations teams when utility shutdowns may impact operations.•Communicates with ARCC Property Specialist regarding projects and payments.•Protect the resources under their supervision.•Implement Product Control Procedures preventing shrinkage through theft or spoilage.•Control property, utility, and product supply waste.•May perform basic maintenance tasks as needed.•Participate in the budgeting process, identifying property projects that need consideration.•All other duties as assigned.•Support the mission statement of The Salvation Army.Minimum Qualifications:Education: 3 years of experience in property/facilities management. Experience with staff management a plusSkills/Abilities:•Ability to speak, write and understand English in a manner sufficient for effective communication with beneficiaries, management, and coworkers.•Basic computer skills include but are not limited to the use of the payroll program, Microsoft Office Suite and all other programs or systems that are adopted by the TSA ARC.•Good speaking, hearing and vision ability, and excellent manual dexterity.Supervisory Responsibility:•Train and supervise the maintenance staff.•Review and approve time and attendance for maintenance personnel using the current payroll system. Checks time logs regularly. Following all current regulations and trainings.Certificates, Licenses, Registrations:Valid Driver's License. Able to drive on behalf of The Salvation Army per Salvation Army Policy.Physical Requirements:The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.While performing the duties of this position, the employee is regularly required to stand; use hands, handle, or feel; and hear or talk. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 50 pounds, and occasionally team lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.The work environment for this position is an office/warehouse environment with moderate to loud noise level. The environment may be dusty and may experience temperature fluctuations based on weather. May stand for extended periods.Travel:Required to travel to various locations and cities where TSA properties reside.Job Description Page 3 of 3Working Conditions:Work is performed indoor and outdoor. Work environment includes office, residential, retail store, and warehouse environments. A full-time exempt position will need to be available when property related emergencies arise in any of the facilities.All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission. I understand that as an employee of the TSA Adult Rehabilitation Center my behavior and discourse should support, not hinder the recovery program of the beneficiaries.Additional InformationThe Salvation Army Mission:The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.Job Objective: Coordinates day-to-day operations of property maintenance, including but not limited to supervising maintenance employees and vendors, obtaining and processing proposals for necessary repairs and maintenance, confirming work invoices for payment, conducting property site inspections, and managing leases.Essential Functions: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.•Supervises maintenance employees including training, developing schedules, assigning work orders, managing employee timecards, and reviewing completed work.•Solicit, supervise, and review work of third-party contractors/vendors for basic maintenance and repairs.•Solicit bids and submit requisitions for medium property projects following TSA policies procedures.•Maintain databases and files pertaining to property and maintenance. Including but not limited to Archibus, Excel, Building Schematics, Preventative Maintenance and Leases.•Develops and implements preventative maintenance processes and procedures for owned and leased properties.•Perform site inspections to develop recommendations for improvements and to perform facility planning budgeting and equipment replacement.•Monitors warehouse, center, stores, and quarters both leased and owned for OSHA and TSA Property Guidelines compliance.•Reviews and responds to Risk Management findings. Creating work orders for the completion of repairs.•Prepare and submit purchase order requests using the center purchase order system.•Submits property related insurance claims. Provide needed support information when an employee insurance claim is being submitted.•Research and recommend cost saving and efficiency opportunities.Job Description Page 2 of 3•Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identifying additional efficiency opportunities.•Coordinates with Administrator/DOO to develop, negotiate and manage leases.•Regularly attend and/or participate in training opportunities to maintain high technical, maintenance and administrative skills.•Coordinates with program and operations teams when utility shutdowns may impact operations.•Communicates with ARCC Property Specialist regarding projects and payments.•Protect the resources under their supervision.•Implement Product Control Procedures preventing shrinkage through theft or spoilage.•Control property, utility, and product supply waste.•May perform basic maintenance tasks as needed.•Participate in the budgeting process, identifying property projects that need consideration.•All other duties as assigned.•Support the mission statement of The Salvation Army.Minimum Qualifications:Education: 3 years of experience in property/facilities management. Experience with staff management a plusSkills/Abilities:•Ability to speak, write and understand English in a manner sufficient for effective communication with beneficiaries, management, and coworkers.•Basic computer skills include but are not limited to the use of the payroll program, Microsoft Office Suite and all other programs or systems that are adopted by the TSA ARC.•Good speaking, hearing and vision ability, and excellent manual dexterity.Supervisory Responsibility:•Train and supervise the maintenance staff.•Review and approve time and attendance for maintenance personnel using the current payroll system. Checks time logs regularly. Following all current regulations and trainings.Certificates, Licenses, Registrations:Valid Driver's License. Able to drive on behalf of The Salvation Army per Salvation Army Policy.Physical Requirements:The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.While performing the duties of this position, the employee is regularly required to stand; use hands, handle, or feel; and hear or talk. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 50 pounds, and occasionally team lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.The work environment for this position is an office/warehouse environment with moderate to loud noise level. The environment may be dusty and may experience temperature fluctuations based on weather. May stand for extended periods.Travel:Required to travel to various locations and cities where TSA properties reside.Job Description Page 3 of 3Working Conditions:Work is performed indoor and outdoor. Work environment includes office, residential, retail store, and warehouse environments. A full-time exempt position will need to be available when property related emergencies arise in any of the facilities.All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission. I understand that as an employee of the TSA Adult Rehabilitation Center my behavior and discourse should support, not hinder the recovery program of the beneficiaries.