Administrative Specialist III

Administrative Specialist III Join our Planning and Development Services (PDS) team and enjoy a role that offers great work-life balance, meaningful work, and opportunities to grow your career. In this position, you'll provide advanced administrative support to the Zoning Section of the Planning and Zoning Division and help keep key programs, meetings, and customer interactions running smoothly. We're looking for someone with strong organizational and customer service skills who is comfortable working with rules, procedures, and basic financial tasks. To be considered, an associate degree with four years of administrative experience (or six years of related experience in place of a degree) is required, and advanced certifications are a plus. Apply today and become part of a team that values collaboration, professional development, and community impact. In this role, you will... Provide administrative and operational support to the Zoning Administrator, including preparing and reviewing correspondence, records, and reports. Manage calendars, meetings, conference calls, and travel arrangements for the division. Monitor the department budget, support future budget planning, and serve as the Division's P-Card holder and coordinator. Serve as Department Liaison and Recording Secretary for the Board of Zoning Appeals (BZA), including coordinating site visits, applicant communication, required notifications, and meeting logistics. Attend BZA meetings after hours up to once per month, based on the BZA schedule. Apply knowledge of the Unified Development Code (UDC) to support customer inquiries and serve as a primary departmental point of contact. Review Temporary Use Permit, Business Use Permit, Alcohol Beverage, and Zoning Verification applications in Accela, ensuring completeness and accurate routing. Support and troubleshoot GovMax, Workday, and Accela processes, serving as a point of contact for Accela issues. Provide professional and proactive customer service, including addressing complex issues with internal and external stakeholders. Work Hours: Full-time, 40 hours per week. Typical Schedule: Monday - Friday, 08:00 a.m. to 05:00 p.m. (no weekends) Enjoy the flexibility of working from home up to two days per week After your first six months, and based on job performance and departmental needs, you'll be eligible to take advantage of this great benefit. To be considered for this role, you must have the following: Associate's degree from an accredited college or university with 4+ years of clerical or administrative experience, with some executive exposure. Year-for-year experience may substitute for the college degree (this includes a minimum of 6 years of related work experience). The ideal candidate has the following knowledge, skills, and/or abilities: Strong customer service skills, including handling difficult situations and building positive relationships with staff and the public. Ability to interpret and apply rules, regulations, policies, and procedures, with proficiency in Microsoft Office. Excellent organizational, time management, and intermediate to advanced budgeting/financial skills. Advanced professional certification is highly desirable. Starting Pay Range: $23.56 - $25.00 Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s). If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day: 1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above List B Documents.) 2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above List C Documents.) Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits For more information about employee benefits, please click this link or visit SCGov.net for additional information. Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year) Sarasota County Many Voices, One Team. We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different. Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service internally and externally. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353. Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance). Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.