Purchasing Specialist

1 month ago

Chelsea, United States Roessel Joy Full time
Job Description
A telecommunications company is looking to bring in a purchaser due to growth to help source telecom equipment. This role will report to the controller. In addition to purchasing, you will help prepare payroll when needed. The ideal candidate has 1-3 years of purchasing experience, a background processing payroll is preferred, but not required, and has strong Microsoft Office skills.

  • Confirming purchase order details coding/entry of purchase order in procurement system correcting/amending/rerouting as required
  • General purchase order and invoicing submission services
  • Verifying any reporting on status of pending purchase orders communicating final approved purchase orders to internal stakeholders
  • Serve as point of contact for vendor invoice issues
  • Collecting and maintaining a record of all current, recurring, or overdue payments.
  • Working with cross-functional team to gather and document reporting requirements for business needs.
  • Using current technologies, such as BI Report Developer, to design, develop, test, and implement report and dashboards with underlying data stores/data warehouses/data marts.
  • Resolving billing and customer credit issues.
  • Maintaining an accurate record of the amount payable and default period.
  • Contacting debtors via telephone or email.
  • Investigating the reason for delinquency.
  • Encouraging and arranging plans for timely payments.
  • Keeping records of all collection activities.
  • Researching the credit behavior of all debtors and how that could impact ongoing business with that client.
  • Coordinating with the finance and other teams to maintain and update payment records.
  • Processing any refunds.
  • Monitoring overdue accounts on a regular basis.
  • Addressing any customer queries.
  • Reviewing and undertaking any account alterations.
  • Negotiating settlements.
  • Undertaking all collection activities in accordance with the collection policy.
  • Liaising between the creditors and the company.
  • Granting additional payment period and approving/rejecting any partial payment requests.
  • Recommending collection improvement measures.
  • Undertaking administrative duties like faxing documents, balance write offs and processing memos.
  • Adhering to the state, federal, and company regulations.
  • Updating accounts receivable status.
  • Preparing and presenting collection reports and client financial records.
  • Reviewing all expired or inactive accounts.
Requirements
  • High School Diploma (or equivalent) required. Bachelor's degree preferred.
  • 2+ years of relevant collections/accounts payable experience.
  • Excellent negotiation skills.
  • Knowledge of billing procedures and collection processes.
  • Strong problem solving and analytical ability.
  • Proficiency in MS Office tools and databases.
  • Excellent oral and written communication skills.
  • Familiarity with collection laws and policies.
  • Ability to work under pressure independently and meet deadlines.
  • Familiarity with billing procedures.
  • Knowledge of accounting principles
  • Industry related experience a plus.
  • Experience in dealing with vendors and customers in a fast-paced environment
  • Experience with purchase order/invoicing