Sr Administrative Partner, New Product Portfolio
3 weeks ago
About the Job
The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise New Product portfolio priorities at the Boston site through collaboration with other administrative colleagues & Leadership Team and cross-functionally with stakeholders across the corporate enterprise, including the offices of Executive Team members within Foundation Medicine and affiliates, senior management and project teams, and for excellent customer experience with external stakeholders. The New Product Portfolio team is comprised of talent from across the Roche ecosystem, including FMI, Roche Diagnostics, Roche Pharma operating as a single unit.
Key Responsibilities
Project Team Administrative Support
Independently provide project team leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
Coordinate with partners within Foundation Medicine and across the corporate enterprise and affiliates to manage effective cross-site meetings, collaboration, and other administrative support.
Utilize efficient time management with the nuances of complex administrative assistance at the leadership level.
Ensure that project team leadership is informed of priorities, deadlines, and challenges. Prioritize multiple concurrent activities using accurate projections, timely adjustments, and carefully thought-out plans. Balances competing needs maximizing time, resources, and business objectives.
Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority
Complete accurate and detailed project team expense reporting and other departmental reports.
Identify opportunities and develop solutions to improve the efficiency of complex administrative and departmental processes within and across the corporate enterprise.
Assist project team leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval. Monitor and track budgets.
Track internal and external contacts and maintain contact database. Execute contract administration as needed including obtaining signatures, scanning and electronic filing.
Develop, maintain, and improve onboarding resources for new team hires, including account management requests for cross-enterprise corporate systems
Meeting Support and External Responsibility
Provide professional representation for the project team, regularly interfacing with both internal team members across multiple sites and leaders external to the company and creating positive relationships.
Ensure high level of customer experience by coordinating project team engagements on or offsite, including scheduling, supporting agendas and materials, coordinating vendors, and executing required logistics.
May participate in meetings to record / track information, identify critical action items, and produce minutes. May follow up on behalf of team.
Greet and direct visitors, deliveries and food purveyors to the appropriate personnel or meeting room.
Facilitate visits to Boston HQ from project team members located at other sites including meet and greet, visitor badge support, and meeting support
Team Culture
Support creating activities/experiences that support team cohesion and culture building - help with sourcing and managing the delivery of team building activities such as group meals and offsite/onsite activities
Participate in the development and facilitation of project rewards and recognition including design and communications, etc
Strong partnership with other members of program administrative support to ensure we can act as a unified organization across organizational boundaries
Facilitates and guides collaborative efforts, fosters a positive team culture, and promotes inclusivity through community sensing, connection, engagement, and support
General
Stay current with policies, procedures, and technologies relevant to work. Interpret and implement policies with minimal guidance.
Partner with REMCS Operations Lead and provide back-up administrative support to other departments as necessary.
Mentor other administrative partners as appropriate.
Maintain confidentiality in all aspects of team and company information.
Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
Other duties as assigned.
Key Capabilities:
Embodies a growth mindset, willing to try new things in the service of learning
Takes initiative and identifies priorities that require organizational focus
Cultivates belonging to get the best out of the team
Able to establish mutually beneficial relationships and collaborate across stakeholders of various levels and functions
Able to work in ambiguity and cultivate order
Strong drive for results; operates effectively in a fast paced environment and delivers results while balancing multiple priorities
Able to demonstrates an enterprise mindset, leveraging strategic thinking, collaborative approach, and innovative mindset to drive organizational success and foster a culture of continuous improvement
Beyond these core accountabilities, this person will need to flex and adapt to fill gaps and support the leadership teams needs as the program advances and the team grows.
Qualifications:
Basic Qualifications:
Associates Degree with 5+ years of administrative experience
OR
Bachelors Degree with 3+ years of administrative experience, or equivalent combination of training and experience.
Preferred Qualifications:
Undergraduate degree
12+ years of administrative experience or equivalent combination of training and experience
Experience in a life sciences company (biotech, pharma, diagnostics, or medical device)
Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook and Google applications (gSuite)
Ability to thrive in a fast-paced environment and operate with a high sense of urgency
Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
Ability to observe strict confidentiality in all aspects of services provided and ability to effectively exercise discretion and judgment in handling confidential/proprietary information
Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external executive-level clients
Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
Proven ability to work independently
#LI-onsite
#J-18808-Ljbffr
-
Sr Administrative Partner
2 weeks ago
Boston, United States Foundation Medicine Full timeAbout the Job The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise...
-
Sr Administrative Partner
2 weeks ago
Boston, United States Foundation Medicine Full timeAbout the Job The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise New...
-
Sr Administrative Partner
3 hours ago
Boston, United States Hiring Now! Full timeAbout the Job The Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise New...
-
Sr Administrative Partner
1 week ago
Boston, United States Hiring Now! Full timeAbout the JobThe Senior Administrative Partner supports the New Product Portfolio team located in Boston with dedicated executive administration and support in the areas of scheduling and project support, meeting effectiveness, on-site collaboration support, and process improvement. This position is responsible for the successful execution of Enterprise New...
-
Client Portfolio Manager
4 weeks ago
Boston, United States CareerBuilder Full timePrimary relationship resource for a subset of our largest and most important existing Solutions relationships. Partner with sales to support the sales process and ongoing relationship management. This partnership will include support with the initial sales conversations (typically education), help with onboarding new relationships and then ongoing support...
-
Sr. UX Product Designer
2 weeks ago
Boston, United States Aquent Full timeJob Title: Sr. UX Product DesignerClient Location: Remote ( EST preferred)Starting: 05/13/2024Salary/Pay Rate: $66.28 to $73.64 an hour.Firm, non-negotiable: NoHours: Full-timeDuration: 1 yearJob Description:Must Have *Large Enterprise Clients Experience*Internal Tools Experience Our client is looking for a Sr. UX Product Designerswith outstanding...
-
Sr. UX Product Designer
7 days ago
Boston, United States Aquent Full timeJob Title: Sr. UX Product DesignerClient Location: Remote ( EST preferred)Starting: 05/13/2024Salary/Pay Rate: $66.28 to $73.64 an hour.Firm, non-negotiable: NoHours: Full-timeDuration: 1 yearJob Description:Must Have *Large Enterprise Clients Experience*Internal Tools Experience Our client is looking for a Sr. UX Product Designerswith outstanding...
-
Director, Portfolio Management
1 month ago
Boston, Massachusetts, United States Arrowstreet Capital Full timeDirector, Portfolio Management Team DescriptionThe Portfolio Management team is responsible for implementing the firm's quantitative investment strategies with the objective of maximizing portfolios' transfer coefficient and reducing diseconomies of scale. The team is involved in portfolio construction, risk management, portfolio finance, and cash and...
-
Director Portfolio Management
2 days ago
Boston, United States Arrowstreet Capital, Limited Partnership Full timeTeam DescriptionThe Portfolio Management team is responsible for implementing the firm’s quantitative investment strategies with the objective of maximizing portfolios’ transfer coefficient and reducing diseconomies of scale. The team is involved in portfolio construction, risk management, portfolio finance, and cash and corporate action management, as...
-
Director Portfolio Management
4 weeks ago
Boston, United States Arrowstreet Capital, Limited Partnership Full timeTeam DescriptionThe Portfolio Management team is responsible for implementing the firm’s quantitative investment strategies with the objective of maximizing portfolios’ transfer coefficient and reducing diseconomies of scale. The team is involved in portfolio construction, risk management, portfolio finance, and cash and corporate action management, as...
-
Director Portfolio Management
1 month ago
Boston, United States Arrowstreet Capital, Limited Partnership Full timeTeam DescriptionThe Portfolio Management team is responsible for implementing the firm’s quantitative investment strategies with the objective of maximizing portfolios’ transfer coefficient and reducing diseconomies of scale. The team is involved in portfolio construction, risk management, portfolio finance, and cash and corporate action management, as...
-
Photo Production 3
4 weeks ago
Boston, United States Centizen, Inc. Full timeJob Description – Sr. Producer, Creative Production, NA Integrated Brand CreativeContract Role - ETWTopline Summary:Acts as a Sr. Creative ProducerSr. Creative Producer duties include leading/scoping all aspects of production. Including identifying production and creative partners, providing guidance on timing and budget criteria, shepherding projects...
-
Photo Production 3
4 weeks ago
Boston, United States Centizen, Inc. Full timeJob Description – Sr. Producer, Creative Production, NA Integrated Brand CreativeContract Role - ETWTopline Summary:Acts as a Sr. Creative ProducerSr. Creative Producer duties include leading/scoping all aspects of production. Including identifying production and creative partners, providing guidance on timing and budget criteria, shepherding projects...
-
Housing Portfolio Manager
4 weeks ago
Boston, United States Bay Cove Human Services Full timeBay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program...
-
Portfolio Associate, Shared Services
2 days ago
Boston, United States TSNE Full timeOverview TSNE ( tsne.org ) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support...
-
Portfolio Associate, Shared Services
2 hours ago
Boston, Massachusetts, United States TSNE Full timeOverview TSNE ( ) is working to build to a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas...
-
Housing Portfolio Manager
3 weeks ago
Boston, United States Bay Cove Human Services, Inc. Full timeBay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program...
-
Manager/Sr Manager Clinical Data Management
3 weeks ago
Boston, United States RBW Consulting Full timeRBW has partnered with a very exciting small biotech in the Boston area in part of their search for a Manager/Sr Manager of Clinical Data Management.In this role you will be directly aligned with their Oncology portfolio and be hands on with all DM related tasks. This role will oversee all aspects from startup through closeout, design and implementation of...
-
Manager/Sr Manager Clinical Data Management
3 weeks ago
Boston, United States RBW Consulting Full timeRBW has partnered with a very exciting small biotech in the Boston area in part of their search for a Manager/Sr Manager of Clinical Data Management.In this role you will be directly aligned with their Oncology portfolio and be hands on with all DM related tasks. This role will oversee all aspects from startup through closeout, design and implementation of...
-
Manager/Sr Manager Clinical Data Management
3 weeks ago
Boston, United States RBW Consulting Full timeRBW has partnered with a very exciting small biotech in the Boston area in part of their search for a Manager/Sr Manager of Clinical Data Management.In this role you will be directly aligned with their Oncology portfolio and be hands on with all DM related tasks. This role will oversee all aspects from startup through closeout, design and implementation of...