Purchasing Agent

Job Details

Job Location
Automatic Pool Covers, Inc - Westfield, IN

Position Type
Full Time

Education Level
High School

Job Shift
Day

Description

POSITION PURPOSE

The Purchasing Agent is responsible for all purchasing activities, including product, maintenance, repair, operations, and equipment. This position ensures the availability of materials, maintains vendor relationships, and negotiates best pricing while ensuring superior quality.

POSITION ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To be successful in this role, an individual must be able to perform in a satisfactory manner the functions/responsibilities listed below. The company will measure an employee's performance in part on how well he or she fulfills them. The list is not exhaustive; other duties may be assigned. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions/ responsibilities.
Essential Functions

1. Prepare and process purchase orders for materials, maintenance repair and operations purchases, and equipment.
2. Monitor inventory levels; post receivers and production entries.
3. Analyze market and delivery systems to assess present and future material availability and determine economic order quantities.
4. Develop and manage a purchased-material release system.
5. Organize the movement of inventory between process vendors.
6. Represent the company in negotiating contracts and formulating policies with vendors; conduct supplier evaluations to determine product availability and terms of sales.
7. Analyze and re-analyze cost of goods and product quality to insure best cost and quality to APC. Negotiate with new and existing vendors to insure best price and quality.
8. Partner with the Engineering Department to source and qualify new and existing materials vendors.
9. Provide to the Traffic Coordinator a weekly schedule of incoming material shipments.
10. Provide follow-up and expedite and hold suppliers accountable for on-time delivery and quality of materials.
11. Communicate price and unforeseen material changes to the Director of Operations and CFO.

SECONDARY FUNCTIONS

1. Perform other duties as assigned.

Qualifications

EDUCATION AND/OR EXPERIENCE

To perform this job successfully, an individual must have the following education and/or experience.

1. Bachelor's degree or equivalent is required.
2. Three to four years' procurement experience in a manufacturing environment is required.
3. Valid driver's license is required.

KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions/ responsibilities.

1. Proficiency using Microsoft Office, accounting software, and MAS.
2. Ability to negotiate vendor contracts, pricing, and delivery of materials.
3. Excellent communication skills, both verbal and written, to establish and maintain effective working relationships with staff, vendors, and customers.
4. Ability to work in a fast-paced, deadline-oriented environment.
5. Excellent ability to think logically in order to troubleshoot, analyze situations, and make sound business recommendations and decisions.
6. Advanced mathematical and analytical skills.
7. Excellent ability to prioritize when necessary; effective time-management skills.
8. Ability to work independently with minimal supervision.
9. Ability to operate office equipment, including calculators, computers, copiers, fax machines, and phones.
10. Ability to work as part of a team to ensure company objectives are met.

PHYSICAL DEMANDS

The physical demands described here are representative of those that an individual must meet in order to successfully perform the essential functions of this job. The company will make reasonable accommodations to enable individuals with disabilities to perform the essential functions.

1. Ability to stand and sit for periods of time in an office environment and to move intermittently throughout the workday.
2. Ability to see and read reports, receipts, and other statements; an ability to hear; and an ability to use fingers to handle documentation and input information into a computer.
3. This position may require some exposure to a manufacturing/warehouse environment.
4. Ability to drive to vendor or customer sites as needed.

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