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Project Procurement Manager

2 months ago

Somerset, United States GEA Full time

Responsibilities / Tasks

Job Summary:

The Project Procurement Manager (PPM) serves as a pivotal coordinator for procurement activities across large-scale projects, engaging in both the pre-sales and execution phases. This role requires a proactive individual who collaborates closely with the Sales Manager and the Application Team to develop budget estimates and formulate a comprehensive Project Procurement Plan. During project execution, the PPM provides essential support to the Project Director/Manager, ensuring timely follow-ups and effective management of procurement-related tasks.

This role acts as a dual role and includes the PPM role, and the Strategic Buyer role. As a strategic buyer, the PPM holds responsibility for Field Assembly activities, encompassing supplier strategy alignment, supplier base enhancement, new supplier identification, and leading negotiations. The role demands direct engagement in resolving issues with installation contractors and suppliers, as well as sourcing support coordination for project supply scopes.

The PPM's role is integral to the project's success, involving active participation in the Make-or-Buy decision-making process, monitoring fabricator and supplier schedules to preempt delays, and driving quality efforts in collaboration with project management. Additionally, the PPM ensures that Contract Managers are involved in critical negotiations and manages high-volume purchase order closures.

Supervisory Responsibilities:

None

Essential Duties/Responsibilities:

Act as the primary procurement contact for stakeholders during pre-sales and project execution phases.

  • Facilitate early involvement of procurement in the pre-sales phase for budgeting and planning.
  • Capture qualitative and quantitative project requirements at various stages, including equipment lists, vendor preferences, and special requirements such as surface treatment, performance guarantees, special warranties, LDs, IP classes, ATEX requirements, and ASME standards.
  • Address and resolve issues with installation contractors / suppliers
  • Coordinate with Strategic Buyers and Category Managers for sourcing support for the relevant scope of supply.
  • Prepare and analyze lists of prequalified bidders, conducting cost comparisons, negotiation, and awarding sub-contractors.
  • Actively participate in Make-or-Buy decision process for the scope of the project
  • Monitor fabricator and supply chain timing for supplies and implement measures to mitigate delays.
  • Uphold quality control in cooperation with project management.
  • Partner with the Contract Manager for critical supplier negotiations and closure of high volume P.O.s.
  • Deliver procurement progress updates to the Project Team.
  • Collaborate with Supply Chain and Logistics to manage transport related risks, costs, and lead times related to transport, import, export, and receipt of goods.
  • Oversee the Strategic Buyer, Field Assembly category ensuring supplier selection, negotiations, supplier base development, and strategy alignment.
  • Collaborate with category managers to implement and integrate category strategies with business operations.
  • Adapt and enforce catalogues and framework contracts at the divisional/regional level following company guidelines.
  • Manage the entire RFQ process, including negotiations, awarding decisions, and supplier follow-up in line with category strategy.
  • Execute supplier selection based on strategy, requirements, supplier base development, and identification of new suppliers.
  • Take direct action in resolving supplier-related issues, such as quality, delivery, and service problems.
  • Monitor and communicate supplier performance metrics.
  • Maintain compliance with procurement processes, policies, and statutory requirements within the category.
  • Other duties as assigned.

Your Profile / Qualifications

Required Skills/Abilities:

  • Excellent verbal and written communication skills.
  • Excellent problem solving and negotiation skills
  • Team oriented with a proven ability to work closely with cross-functional project roles.
  • General knowledge about engineering process, fabrication and assembly.
  • Commercial, legal and financial acumen.
  • Able to identify and mitigate potential risks to profitability.

Education and Experience:

  • ??Master/ Bachelors degree in Business Administration, Engineering, Supply Chain, Operations Management, or similar degree?
  • 10+ years of experience in project management / procurement processes in large complex projects
  • Experience in international contract management and change management preferred.
  • Solid cost analysis and project management experience
  • Cultural sensitivity and experience working in complex, cross-country global project teams. ?
  • Prior negotiation experience across the supplier markets
  • Market analysis experience, preferable with construction / installation companies

Proficiency with SAP Ariba, SAP, and other relevant ERP systems experience preferred

GEA Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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