Mine Clerk

Position Summary:

This position will perform the clerical office duties at the mine location. This position creates and processes work orders/invoices, assists with inventory and equipment repair tracking, and facilitates the well-established Jahna DDS (Daily Directional Setting) meetings at the mine location. This position may also perform these duties for other ER Jahna Sand Mines or the Contract Dredging Division. This position regularly assists all managers at the mine location with day-to-day office operations and training new office employees when needed.

Responsibilities:

• Actively promote E.R. Jahna's Standards of Safety, People, Quality, Delivery and Cost.
• Responsible for managing office area and assisting the Managers with day-to-day operations.
• Create, print, and close work orders.
• Track services needed for equipment and schedule repairs.
• Enter new part numbers into the JD Edwards system.
• Enter, print, and voucher purchase orders.
• Issue parts, labor, mileage, and rental hours to work orders.
• Create and locate work orders in order to charge them appropriately.
• Assist with paying invoices and ensure Managers approve in a timely manner.
• Answer telephone calls and assist customers, vendors, etc. in a timely manner.
• Organize and file office paperwork.
• Maintain a clean and organized office area.
• Speak with walk-in applicants and assist them in filling out applications and other paperwork.
• Communicate and cooperate with haulers and customers.
• Fill out forms to report mechanical problems to supervisor.
• Run monthly reports for Managers.
• Direct the dispatch of mobile equipment mechanics for repairs per the Plant Managers request.

Qualifications & Education Requirements:

• Minimum of a High School Diploma; Associates or Bachelor's degree is a plus.
• Must have a strong working knowledge of Microsoft computer programs.
• Previous experience with Purchase Orders, Invoicing and Work Orders a must.
• Previous experience in the aggregate and/or construction industry a plus.
• JD Edwards and/or SAP experience a plus.
• Ability to read, write and speak English and communicate with others via a two-way radio.
• Must be able to work in a fast-paced environment.
• Requires a Valid Florida Driver's License with less than 4 points.
• Accounting and/or Accounts Payable experience a plus.

Knowledge, skills and abilities :

Individual must possess knowledge, skills, and abilities or be able to demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodations, using some combination of skills and abilities.

• Ability to carry out simple oral and written instructions and deal with unexpected problems.
• Ability to enter data into the necessary computer programs/software.
• Basic mathematical skills, including basic arithmetic functions and common units of measurements.
• Ability to speak and read English to communicate with others
• Must understand how inventory, purchasing, work orders and the general ledger work together.
• Ability to perform several tasks concurrently with ease and professionalism.
• Must have excellent interpersonal and customers service skills.
• Ability to effectively communicate information to employees and management.
• Knowledge of bulk material handling equipment, pumps and motors and a plus.
• Must be able to multi-task in a fast-paced, stressful work environment.

Key Competencies:

• Planning and organizing.
• Attention to detail.
• Multi-tasking.
• Self-motivated.
• Adaptability

Work Environment:

This job operates in an office environment most of the time. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This job is sedentary for prolonged periods of time.

This position is located at an active Mine site; all employees will be expected to follow ERJ Safety Procedures.

This position reports to the Mine Manager.

Benefits, Pay, and Schedule:

Pay Rate: Rate could vary dependent upon experience. Shift differential pay for nights and weekends.

Schedule: M-F 7am-4pm. Schedule may be modified, as needed, to account for systems, down-time, back-up for other job functions, and special assignments, both scheduled and unscheduled, at the discretion of your manager.

Lunch/breaks: As time permits during shift, does not have a designated break time during shift.

Benefits: Health Insurance, Paid Vacation, 401(k) Matching, Dental and Vision Insurance, Life Insurance, Safety Bonuses, and Profit Sharing.

Candidate selection will be based on ability to perform the job, previous work experience and history, educational background, and other bona fide occupational qualifications. Equal opportunity is provided to all candidates based on individual qualifications without regard to race; color; religion; sex; age; national origin; citizenship; sexual orientation; gender identity; disability, or any other characteristic protected by law.

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