Finance: Controller

2 weeks ago

Cambridge, United States Nanobiosym Full time

Job description

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine. This hyper-growth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock-star candidates to play an integral supporting role in the company's scale-up.

In this position, you will be responsible for a wide range of financial, administration, accounting, bookkeeping, purchasing, vendor management and operational tasks. You are a hands-on, self-motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.

Job description

The Controller will be responsible for overseeing both the financial and administrative aspects of the business, including financial reporting, budgeting, forecasting, duties of a CPA, tax preparation, and financial planning. A successful candidate will also be responsible for overseeing the administrative tasks and ensuring that all office policies and procedures are followed and that day-to-day operations run smoothly. The Controller will enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles. The Controller has direct and/or indirect supervision of the Finance Department, including accounts payable, accounts receivable, payroll, invoicing and credit/collections and is responsible for managing the process to ensure that work is properly allocated and completed in a timely and accurate manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
  • Direct and coordinate the accounting functions
  • Manage accounts payable and receivable
  • Manage the preparation of financial statements
  • Manage the implementation of accounting policies and procedures
  • Manage the general ledger and payroll procedures
  • Manage tax filings for all entities
  • Fill in for the payroll and accounting staff as needed
  • Ensure the timely reporting of all monthly/quarterly financial information
  • Support budget and forecasting activities
  • Respond to inquiries from the Executive Management team, and other finance and firm wide managers regarding in financial results, special reporting requests and the like
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department
  • Monitor and analyze accounting and finance department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy
  • Organize paper and electronic files and prepare for audits
  • Manage data room content for investor relations including leasers, contacts and other material
  • Review, comment and negotiate contracts such as legal engagements, employee contracts, new partner agreements
  • Manage purchasing and identify potential savings
  • Manage and negotiate new vendor contacts, purchasing thru bids/quotes and negotiate discounts with existing vendors
  • Grow the business by making sure we are listed in contactor databases such as Massachusetts business, woman-owned and access your network to contribute your ideas for our sales and marketing efforts
  • Manage grant compliance, insurance coverage and other business needs
  • Manage IP relationships and/or bring patent filing in-house
  • Help establish new relationships and build internal teams focused on customer services, sales and marketing, fulfillment
  • Understand and manage health insurance billing
  • Provide training to new and existing staff as needed
  • Onboard new employees into our systems.
  • Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
  • Other projects/duties as assigned
MINIMUM QUALIFICATIONS
  • Minimum of 10+ years of finance, accounting, operations, office management and management experience
  • Bachelor's Degree, Graduate degree preferred
  • Expertise in GAAP, Sox, Audit and Tax preparation
  • Working knowledge of state and federal employment laws
  • Experience in a startup environment is preferred
  • Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
  • Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
  • Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
  • Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
PREFERRED QUALIFICATIONS
  • Certified Public Account (CPA)
  • Experience from one of the Big Four accounting firmsPersonal Qualities:
  • You resonate with Nanobiosym's mission
  • You are results and deadline driven, and work well under high-pressure situations
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have a strong work ethic and love working in an entrepreneurial environment
  • You have high ethical standards, are highly trustworthy and loyal
  • You are comfortable dealing with and handling highly confidential information
  • You are required to work onsite for this position
Job Types: Contract, Part-time, Full-time

Benefits:
  • 401(k)
  • Dental insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Paid time off

Work Location: In person

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