Human Resources Coordinator

JOB TITLE:

Human Resources Coordinator

FSLA STATUS:

Salary Hourly; Non-Exempt

WORK SCHEDULE:

Monday-Friday

REPORTS TO:

Human Resources Manager

JOB LOCATION: Clear Path for Veterans Chittenango, NY Campus

Job Summary

Clear Path for Veterans, Inc. (CPV or Clear Path) is a community-based organization delivering world class, holistic programs and services to veterans and their families without condition. The Human Resources Coordinator is responsible for assisting with the administration of organizational policies and procedures for all Clear Path staff. The incumbent of this position will be the primary point of contact for the HR department answering employee questions about PTO and other information outlined within the employee handbook and other organizational compliance documents as needed. The HR Coordinator speaks with employees fostering an “open door” working environment and makes recommendations for new or improving existing employee satisfaction-based programs and events. This role works closely with the HR Manager to ensure electronic and hard copy personnel records are accurately maintained and organized.

Primary Functions

Serves as main point of contact for all staff regarding HR related inquires to be reviewed with the HR Manager for resolution as appropriate.

Works closely with HR Manager and employees to maintain a positive, supportive and productive work environment.

Serves as main point of contact for performance review document questions, completed document submission, and any needed follow-up for all staff regarding performance document review completion.

Responible for tracking of performance review documentation and e-filing documents to appropriate location.

Serves as main point of contact for the 401k program coordination between employees and third-party administrators.

Assists in the administration and maintenance of the 401k, medical, dental, and vision plans.

Assists with the preparation and completion of all forms and documents associated with employee complaint and investigation process.

Conducts job candidate interviews with hiring managers as requested.

Onboards all new CPV employees, including the preparation of all HR related onboarding materials.

Assists with the preparation and completion of all documents associated with employee personnel action events such as, promotion, merit increase, job change, location change, layoffs etc.

Assists with employee PTO administration.

Assists with hard copy and electronic employee personnel file management and organization.

Data entry of employee information into the HRIS as needed.

Responsible for posting and managing all internal CPV job postings on applicant tracking system.

Assists with keeping current workplace posting requirements OSHA, FLSA etc.

Assists with processing disability and workers’ compensation claims paperwork.

Provide status reports to HR Manager on projects/job duties completed and in process.

Complete other related duties as assigned.

Education and Experience Requirements

Bachelor’s degree in Human Resources, Business Management or other related field required and a minimum of two (2) years’ work experience as an HR professional (ex: HR Assistant; HR Generalist/Specialist; HR Business Partner);or an equivalent combination of training and experience in Human Resources.

Skills, Knowledge, and Abilities Needed to Perform Effectively in the Position

Excellent interpersonal and communication skills.

Strong mediation & negotiation skills.

Basic knowledge of HIPAA.

Basic knowledge of standard employee benefits plans (Health, Dental, 401K, Life Insurances etc.)

Basic knowledge of Labor and Employment Laws.

Ability to read, interpret, and explain policy.

Ability to work independently and consistently meet deadlines.

Ability to work with a diverse group of people.

Strong organizational and prioritization skills; attention to detail.

Writing skills sufficient to draft letters, memos and other professional correspondence.

Computer literate with moderate Microsoft Office skills to include Word, Excel and PowerPoint.

Additional Requirements

Valid New York State driver’s license and must have use of a reliable vehicle.

Ability to travel to and from CPV main campus in varying weather conditions.

Must be comfortable with dogs in the workplace.

Job-related Physical Abilities needed in order to perform the job in a satisfactory manner

May sit or stand for long periods of time. Manual dexterity sufficient for constant use of computer keyboard and other office equipment. Vision sufficient for frequent use of a computer monitor, developing and reading paperwork. Must be able to lift a maximum of thirty-five (35) pounds.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Expectations

All Clear Path for Veterans employees are required to conduct themselves in a professional manner towards others to include but not limited to; Veterans, volunteers, visitors and other Clear Path employees.

Ensure that Veterans, volunteers, employees, donors and visitors have a positive experience with Clear Path.

Supports and promotes the Clear Path mission.

Adheres to Clear Path for Veterans policies and procedures.

Promotes teamwork amongst coworkers.

Meets or exceeds expected performance standards, including consistently reporting to work on time prepared to perform the duties of the position.

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