Events Specialist II

Position Summary The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus. OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the worlds largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations. As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the universitys mission. For additional information, view a quick message from some of our employees: https://facilities.med.wustl.edu/Careers. Job Description The Events Specialist II coordinates, implements, and manages events within shared reservable spaces on WashU Medicine's campus. They also develop and facilitate plans that include logistics, budgeting, space planning, vendor management, program details, communication needs, and other details to make events successful. The position requires scheduling flexibility and includes early mornings, late evenings, and weekend availability, as work schedules are tied to event schedules. Primary Duties & Responsibilities Manages, coordinates, and provides operational functions for both internal and external events, special functions, and conferences. Develops a budget and ensures it is adhered to. Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, consideration of applicable safety precautions, parking, vendor management, food, and other details are managed appropriately. Builds relationships with university partners at schools and departments, with staff in executive leadership offices, and with external vendors and attendees. Assists in the creation of building usage proposals and conducts site tours with interested parties. May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities. Facilitates planning meetings with committees and volunteers. Assists in the publication and promotion of events. Administers conference software. Reviews and analyzes post-event data to identify successes and identify opportunities for future event improvements. Performs other duties as assigned. Working Conditions Normal office environment. Alternative work schedule as a regular part of the job (shifts, evenings, weekends). Physical Effort Typically sitting at a desk or table. Typically standing or walking. Typically, bending, crouching, and stooping. Repetitive wrist, hand, or finger movement. Occasional lifting. Occasional lifting (25 - 50 lbs). Ability to move to on and off-campus locations. Ability to assist with event setups, which include moving and setting tables and chairs. Equipment Office equipment. Required Qualifications Education: Bachelors degree or combination of education and/or experience may substitute for minimum education. Certifications / Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Communications, Employee Engagement, Marketing, and Event Planning (3 Years). Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications / Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Managing Ambiguity, Oral Communications, Organizational Commitment, Professional Integrity, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Strive for Excellence, Supervisory Management, Team Leadership, Teamwork, Word Proccessing, Written Communication. Grade G10 Salary Range $49,700.00 - $82,100.00 / Annually Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. #J-18808-Ljbffr