Contract Specialist

1 month ago

Kansas City, United States Bureau of the Fiscal Service Full time

Summary

Find out if this opportunity is a good fit by reading all of the information that follows below.

PLEASE NOTE: Based on the current hiring restrictions, selectees may be subject to additional approvals prior to an offer being extended.

These positions are located in the Administrative Resource Center/Division of Procurement Services. This open continuous announcement may be used to fill additional positions through June 2025. Applicants must meet the qualifications at the time of application. Information about cut-off dates can be found under the Required Documents heading.

Duties


The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

  • Receive procurement requests and determine type of requirement; conduct research to determine the nature and adequacy of Government specifications, market conditions, ability of industry to modify existing goods or services, and delivery requirements; and based on this information, select the proper procurement method.
  • Provide assistance to requestor by aiding in the definition, preparation, and submission of required documents and forms for the Government's need.
  • Prepare requests for quotations, requests for proposals or invitation for bids after completing all Treasury and Government required and necessary acquisition planning documentation and research. Ensure contractual sufficiency and responsiveness to the Government's requirements.
  • Explain Fiscal Service's procurement process, and channels of communication to offerors who are developing a proposal for meeting the Government's needs. Coordinate pre-proposal conferences with prospective offerors to ensure an understanding of requirements under a solicitation.
Requirements
Conditions of Employment
  • A one year probationary period may be required.
  • Must successfully complete a background investigation. Periodic reinvestigation is required no later than five years after selection and at least every succeeding five years.
  • Public Trust - Background Investigation will be required.
  • Complete a to determine your suitability for Federal employment, at the time requested by the agency.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the or are exempt from having to do so.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Obtain and use a Government-issued charge card for business-related travel.
  • File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on.
  • This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting." Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one's employment with Treasury. The successful candidate will also be enrolled into FBI's Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, , , and .

Key Requirements:

  1. Please refer to "Conditions of Employment."
  2. Click "Print Preview" to review the entire announcement before applying.
  3. Must be U.S. Citizen or U.S. National


Qualifications
The experience may have been gained in either the public, private sector or . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your résumé.

You must meet the following requirements by the cut-off date for period of consideration.

Specialized Experience

For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 grade level in the Federal service. Specialized Experience for this position includes:

- Experience using procurement regulations; AND

- Experience in simplified acquisitions (equal to or less than $250,000), large contracts (more than $250,000) and contract administration (contract modifications and/or changes).

OR

You may qualify with education that includes 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

OR

You may qualify with a combination of education and experience listed above in which the percentage of specialized experience and education totals to 100%. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.

For the GS-09, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized Experience for this position includes:

- Experience directly using procurement regulations or procedures; OR

- Experience in simplified acquisitions (equal to or less than $250,000) or contract administration functions (contract modifications and/or changes).

OR

You may qualify with education that includes 2 full academic years of progressively higher level graduate education or master's or equivalent graduate degree or LL.B. or J.D.

OR

You may qualify with a combination of education and experience listed above in which the percentage of specialized experience and education totals to 100%. Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

For the GS-07, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal service. Specialized Experience for this position includes:

- Experience following procedures while working in a team environment; AND

- Applying rules or regulations in order to accomplish work assignments and meet deadlines; AND

- Communicating effectively with internal or external customers, both verbally and in writing, to make recommendations or give instructions.

OR

You may qualify with education that includes 1 full year of graduate level education, or a Bachelor's Degree and meet one of the following requirements for superior academic achievement: GPA of 3.0 or higher on a 4.0 scale for all completed undergraduate courses or those completed in the last 2 years of study, or a GPA of 3.5 or higher on a 4.0 scale for all courses in the major field of study or those courses in the major completed in the last 2 years of study, or rank in the upper one third of the class in the college, university, or major subdivision, or membership in a national honor society recognized by the Association of College Honor Societies. A copy of transcript or list of college courses designating semester or quarter hours earned is required.

OR

You may qualify with a combination of education and experience listed above in which the percentage of specialized experience and education totals to 100%.How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a "not qualified" determination.

Rating: Your application will be evaluated in the following areas: Technical, Communication, and Project Management.

Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories, Superior (highest quality category), Good (middle quality category), or Satisfactory (minimally qualified category) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category.Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration.

If you are a displaced or surplus Federal employee (eligible for the ) you must be assigned the middle category or better to be rated as "well qualified" to receive special selection priority.

Required Documents


IMPORTANT INFORMATION CONCERNING THIS OPEN CONTINUOUS VACANCY ANNOUNCEMENT.

  • Any required documents should be submitted at the time that you apply as documents will not be accepted after the cut-off dates.
  • This is an open continuous vacancy announcement that will be used to fill vacancies through June 2025.
  • To receive consideration for vacancies, applicants must submit complete applications prior to the established cut-off dates. An initial cut-off will take place on October 12, 2023 to begin initial application consideration. Applications received after the initial cut-off date will be considered at the next cut-off date. The established cut-off dates are:
  • October 12, 2023
  • February 13, 2024
  • June 17, 2024
  • October 2, 2024
  • NOTE: The period of eligibility for applications is through each cut-off date. The agency will issue a list of eligible, qualified applicants at each cut-off date to hiring officials within the period of eligibility. To be considered for each cut-off, a new application must be submitted. Applicants may make changes to applications to ensure experience is current.


A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible). Please ensure all required documents, including any required work samples, narratives, or other materials as stated in this announcement, are attached to your application package.

All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé.

VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see . In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide.

CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click for eligibility and a detailed list of required documents you must submit in order to be eligible.

EDUCATION DOCUMENTATION:

For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or a list of courses showing title, number of credits, grade, and date of completion.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to . If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the .

If you are relying on your education to meet qualification requirements:


Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
.


Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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