Human Resources Assistant

14 hours ago

Paterson, United States Aston Carter Full time
Job Title: Human Resources Assistant

Job Description

We are seeking a dedicated and detail-oriented Human Resources Assistant to maintain accurate and up-to-date human resource files, records, bulletin board updates, and documentation. The ideal candidate will answer frequently asked questions from applicants and employees, maintain the integrity and confidentiality of HR files, perform periodic audits, and provide clerical support to the HR department.

Responsibilities
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Answer frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes.
  • Refer complex questions to appropriate HR staff or management.
  • Maintain the integrity and confidentiality of human resource files and records.
  • Perform periodic audits of HR files and ensure all required documents are collected and filed appropriately.
  • Provide clerical support to the HR department.
  • Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
  • Act as liaison between employees and benefits/payroll.
  • Conduct new hire orientation.
  • Run human resource reports such as attendance, new hire, and turnover reports.
  • Assist recruiting as needed, including posting approved positions, screening applicants, scheduling pre-employment testing, interviews, and presenting pre-approved offers.
  • Assist with planning and execution of special events and HR-related training.
  • Assist HR Manager with special projects and research.
  • Track FMLA, Work Comp, work visas, etc.
  • Assist union employees during benefit open enrollment and new hire benefit enrollment.
  • Conduct weekly safety observations and maintain open communication with employees.
  • Coordinate with HR Administrator in other locations to support and be a backup for all sites as needed for employee onboarding.
  • Lead internship program for the Totowa site and coordinate presentations with other sites.
Essential Skills
  • 2+ years of HR experience.
  • Bilingual in English and Spanish.
  • Associates degree in a related field.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Team-oriented with a positive attitude.
  • Ability to prioritize and handle multiple tasks with proven ability to meet deadlines.
  • Proficient with ADP, human resource information system (HRIS), and similar computer applications.
  • Excellent problem-solving skills.
Additional Skills & Qualifications
  • SHRM-CP or SHRM-SCP preferred.
Work Environment

This position is onsite in the manufacturing plant - schedule is 8:00 AM - 4:30 PM, Monday through Friday.
  • must be flexible to come in early or late as needed and work overtime hours if required.
Benefits
  • Flexible compensation
  • Great benefits package
  • Internal career growth opportunities
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $24.00 - $26.00
•Medical, dental & vision
•Critical Illness, Accident, and Hospital
•401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
•Life Insurance (Voluntary Life & AD&D for the employee and dependents)
•Short and long-term disability
•Health Spending Account (HSA)
•Transportation benefits
•Employee Assistance Program
•Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Totowa,NJ.

Application Deadline

This position will be accepting applications until Dec 27, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
  • Hiring diverse talent
  • Maintaining an inclusive environment through persistent self-reflection
  • Building a culture of care, engagement, and recognition with clear outcomes
  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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