Attorney Recruiting Coordinator

2 weeks ago

Washington, United States Phaxis LLC Full time
Attorney Recruiting Coordinator
Responsibilities include but are not limited to:

Summer Program
  • Assisting the Attorney Recruiting Manager in planning the summer associate programs in San Francisco and Silicon Valley; including but not limited to, planning events, coordinating summer associate arrival and departure dates, and assisting with assignment evaluation collection, as needed.
  • Facilitating the end-of-summer exit process.

"Fall” Recruiting
  • Partnering with career services personnel and faculty to raise the firm's profile on campus; organizing, tracking, and following-up for career development meetings; interacting with the network of former Arnold & Porter summer associates.
  • Working with the attorney recruiting team and National Hiring Committee representatives to implement an overall recruiting strategy.
  • Supporting the lateral associate interview process including identifying and presenting candidates, scheduling interviews, and collecting post-interview evaluations.
  • Providing support for the callback interview process; scheduling, greeting, and maintaining communication with candidates.
  • Coordinating the on-campus interview process, including but not limited to, registering, scheduling, preparing interview materials, and submitting interview feedback forms to interviewing schools.
  • Preparing expense forms and check requests, as needed.
  • Assisting plan callback events, offer dinners and receptions, and offer visits.
  • Coordinating twice weekly decision meetings during the callback process.
  • Coordinating campus outreach events, including on-campus events designed to market the firm.
Lateral, Entry-Level, Staff Attorney & Judicial Clerk Hiring
  • Assisting the attorney recruiting team to hire and integrate judicial clerks, entry-level and lateral associates, and staff attorneys.
  • Posting open positions on the firm's external website and other job boards.
  • Maintaining applicant files in the firm's applicant tracking system.
  • Supporting the pre-employment process (including offer approval, offer letters, references checks, etc.)
  • Acting as liaison for new employees with other firm departments.
Career Development & Advancement
  • Supporting the Director of Career Development & Advancement with new partner and counsel academy.
  • Assisting the team with projects throughout the year including, but not limited to, coordination of virtual and in-person programs and management of jobs database and intranet page, in addition to other department resources.

Qualifications:
  • Four-year college degree or equivalent experience.
  • A minimum of one (1) year of administrative support experience, ideally in a professional services, corporate, or law firm environment.
  • Proficiency in Windows operating systems and Microsoft Office Suite or related software.
  • Ability to work well with all levels of firm personnel, establish effective working relationships throughout the firm and react to challenging situations appropriately.
  • Must be creative, flexible, adaptable to change and results oriented.
  • Excellent administrative skills and strong problem-solving skills.
  • Ability to respect, protect, and maintain confidential and sensitive information.
  • Ability to prioritize and manage time effectively.
  • Possess reliability, dependability, and motivation.
  • Excellent organization and communications skills, both oral and written.
  • Ability to work in a fast-paced environment while exhibiting solid attention to detail is paramount.
  • Exceptional client service, both internal and external.
  • Flexibility to work additional hours, as necessary.

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