General Clerk

2 months ago

Harvey, United States West Jefferson High Full time
SCOPE OF RESPONSIBILITIES:
  • To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.
PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
  • Works independently in meeting the public.
  • Answers incoming calls over both the telephone and the intercom/P.A.
  • Types and reproduces forms and additional information as needed.
  • Administers minor first aid as required.
  • Prepares required information for support personnel on students as needed.
  • Assists staff members, answers routine questions and correspondence.
  • Assists in the preparation of various reports.
  • Maintains records accurately and neatly.
  • Receives and verifies all incoming shipments of merchandise.
  • Maintains a file on students' insurance and files accident/incident report claims.
  • Provides own transportation for work related responsibilities.
  • Registers new students, prepares computer master sheets, enters student data into school computer, types schedules, and makes bus assignments.
  • Prepares required forms for student withdrawals.
  • Receives tardy students, issues passes, and calls home when applicable.
  • Receives and distributes incoming mail and handles outgoing correspondence.
  • Provides information and answers complaints relating to the school; refers caller to proper person, or if necessary, arranges for an appointment with the principal.
  • Acts as receptionist in the school office.
  • Performs all other duties as assigned by the principal.
WORK ENVIRONMENT/HOURS WORKED:
  • A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy.
  • Work day consists of 7 1/2 hours per day, including one-half hour lunch period and two fifteen minutes breaks as approved by the supervisor.
  • Work days may be adjusted for Board approved summer schedule/emergencies.
COMMUNICATION SKILLS:
  • A clerical employee must be able to communicate in standard English both orally and in writing.
  • Must have ability to accurately give and receive information via tele-communication systems. Must be able to communicate successfully and pleasantly with the public.
EQUIPMENT USED:
  • Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.
PHYSICAL INVOLVEMENT:
  • Sitting is required most of each work day.
  • Must be able to operate office equipment. Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required.
MENTAL INVOLVEMENT:
  • Clerical employee must understand and interpret written and verbal instructions from supervisor. Must be able to work independently with minimal supervision.
  • Must have ability to learn and use various computer software programs.
HUMAN RELATIONS INVOLVEMENT:
  • Must be able to work compatibly in group settings.
  • Must be able to respond positively to supervision and to accept suggestions for improvement.
  • Must be able to relate information to the public in a courteous manner.
MINIMUM QUALIFICATIONS:
  • High School Diploma or equivalency
  • Ability to establish and maintain accurate records.
  • Passing score on typing test of at least thirty (30) wpm with no more than three (3) errors.
  • Good verbal and written communication skills.
  • Possess essential function of a general clerk
DESIRABLE QUALIFICATIONS:
  • Experience in general office work or public relations work.

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