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Event Manager

1 month ago

Phoenix, United States The Salvation Army USA Western Territory Full time

Description

LOCATION: Metro Phoenix Office

STATUS: Exempt

SCHEDULE: Flex in consultation with supervisor

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Phoenix Metro Department for The Salvation Army is looking to fill an Events Manager position. The successful candidate for this position will have excellent written and verbal communication skills, excellent organizational skills and be able to work well in a collaborative team environment. This position is benefit eligible and comes with vacation, sick, health, vision, life insurance, free membership and more.

QUALIFICATIONS:

BS/BA in Marketing, Business, Communication or related field

(may substitute on a 2:1 ratio exp for education)

Minimum five years' experience in special events and/or community relations

Excellent written and verbal communication skills

Event planning & coordination of multiple and possible simultaneous projects

Proficient in Microsoft Office software (i.e. Outlook, OneNote, Publisher. Word, Excel)

Proven experience in social media management & graphic design software (i.e. Adobe Suite, Canva)

Capable of maintaining a high level of integrity and confidentiality

Detail oriented, accurate, and precise

Excellent organizational skills

Energetic, personable and dependable

Ability to work independently with minimal supervision

Ability to work with people from diverse backgrounds

Ability to work on and manage a collaborative team comprised of subordinates, peers, managers, C-suite execs, volunteers, and community members.

Self-motivated with the ability to motivate others

Able to meet deadlines and work under pressure

Demonstrate leadership skills with strong team player attitude

Must have own transportation, a valid AZ driver's license with a clean driving record

Ability to prepare and deliver presentations in large and small group settings

Knowledge of Salvation Army programs, practices, policies and organization is highly desirable

Ability to pass a criminal background check

RESPONSIBILITIES:

Adhere to policies and procedures, making recommendations that will improve the overall efficiency and performance of Metro Phoenix event promotion.

Create, initiate, and manage events to support fund raising efforts of the Divisional Development team.

Responsible for coordinating Phoenix Metro events as guided and approved by the Metro Phoenix City Administrator.

Manage and supervise the Metro Phoenix Event Logistics Coordinator

Responsible for producing annual event and project calendar for Metro Phoenix

Develop and manage event budget(s) to submit for review and approval.

Research, brainstorm and generate creative techniques and methods to continually improve upon events

Responsible for coordinating logistics, finances, venue, preparation, planning and closeout of events.

Establish contracts with vendors and venues and process for review and approval

Produce detailed event timelines, run of show in coordination with planning committee.

Manage execution of Holiday Dinners to ensure operation is executed efficiently by TSA staff, committees, volunteers, vendors, etc.

Attend networking events and participate in community groups that will expose TSA to beneficial relationships for events; consistently explore ways to create partnerships with local businesses and vendors to enhance events for potential fundraising and promotional opportunities.

Work with the Public Relations Director to ensure effective public relations and communication with existing sponsors to keep them informed of existing and upcoming TSA community engagements and for general event promotion

Work in conjunction with the Development Director, Public Relations Director and Social Media and Marketing Manager to effectively market events

Assist in the preparation and distribution of written materials to support event activities such as brochures, media stories, meeting minutes, letters, event programs and articles

Conduct post-event evaluation, including data entry and analysis and producing reports for event stakeholders

Ensure all necessary parties are thanked in a timely manner

Coordinate the dismantling and removal of event paraphernalia and clearing the venue efficiently

Work as a resource to the Advisory and Executive Boards, and provide staff support to the Program and Event Committees

Be familiar with the goals and objectives, organizational structure, and reporting hierarchy of all TSA operations.

Develop and maintain relationships with corporate and community partners in support of events and in conjuction with the Divisional Corporate Relations Manager.

Work closely with the Development Director, Phoenix area Officers & Corporate Relations Manager in navigating corporate partnerships in support of Phoenix Metro events

Build good working relationships with Corps Officers, Advisory Board (Council) members, program directors, volunteers, and other supporters/potential supporters.

Manage the cultivation process, with emphasis on educating corporations on Salvation Army programs available for corporate event partnership in cooperation with the Divisional Corporate Relations Manager.

Work with the Divisional Public Relations Director to assist in writing event speaking points and scripts when necessary

Record and report all activities and produce and report statistics on a regular (monthly) basis to the appropriate source.

Solve problems effectively and creatively managing any unforeseen situations or demands

Be willing and prepared to represent The Salvation Army at public meetings, seminars, service clubs, corporations, and other group gatherings

Cooperate and participate in approved training programs

Other duties as assigned as it relates to the position of Events Manager.

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) #J-18808-Ljbffr

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