Staff Accountant

3 weeks ago

Boston, United States Creative Financial Staffing Full time


Creative Financial Staffing has partnered with a non-profit organization seeking a Staff Accountant in Boston, MA.

About the Organization:

  • Founded over 35 years ago to support their clientele in living successfully
  • Provides easy access to essential services to ensure the best possible outcome for each individual
  • Awarded the Neighborhood Builder award by the Bank of America's Neighborhood Excellence Initiative

Responsibilities of the Staff Accountant:

  • Manages both electronic and physical vendor files, ensuring accurate 1099 classifications.
  • Responsible for receiving and distributing invoices to relevant departments for coding and approval, while also reconciling vendor statements.
  • Enters approved invoices into the general ledger system.
  • Proactively monitors payment deadlines to guarantee timely payments and provides recommendations for invoices to be included in each check run.
  • Efficiently handles the production of checks.
  • Processes and maintains detailed records of petty cash transactions.
  • Calculates and updates monthly expense allocations and other recurring entries.
  • Conducts monthly reconciliations for receivable, petty cash, and other designated accounts.
  • Assists in the preparation for audits by verifying and organizing necessary documentation.
  • Validates the totals of gift reports received from the Development department.
  • Ensures timely deposit of all gift batches using remote deposit functionality.
  • Records all gift reports accurately in the general ledger.
  • Downloads credit card reports and enters them meticulously into the general ledger.
  • Performs monthly reconciliation of contribution revenue with the Development staff.
  • Swiftly deposits all non-gift receipts using remote deposit functionality.
  • Precisely records all deposits in the general ledger.
  • Conducts thorough reviews of payroll records (manual or electronic timekeeping system) to ensure accuracy and promptly resolves any discrepancies.
  • Enters and reviews employee hours and time-off data in the payroll system.
  • Runs audit reports to validate payroll information.
  • Prepares the payroll journal entry with utmost accuracy.
  • Manages reports on employee sick and vacation data.
Background Expected of the Staff Accountant:
  • Associate's degree in accounting or related field with at least 2-3 years of related experience (bookkeeping, accounting, etc.) required.
  • Bachelor's degree and at least 1 year of accounting/bookkeeping experience in a non-profit setting, preferred.
  • Payroll and payroll systems experience an asset.
  • Non-profit experiences a plus.
  • Experience with computers, including the use of email programs, web-based tools, common Microsoft Office applications (Outlook, Word, Excel), and accounting, general ledger software, required
  • SAGE preferred.

#INAPR2024

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