This position is responsible for assisting in the management of - and providing specialized administrative support services in - the Borough Clerk’s Office and acts as the Borough Clerk in the Clerk’s absence. Responsibilities: Assists in the supervision and administration of Borough elections, manages absentee voting processes, and coordinates with State and City election officials. Assists in development of system applications for citizen access to public information and official records. Prepares and distributes Assembly, Assembly board, and committee meeting packet information. Attends all Assembly regular and special meetings, provides assistance with multi-media meeting platforms, takes minutes, and prepares follow-up action items. Attends Assembly committee, board and commission meetings as assigned, including providing support services and drafting minutes. Provides public notice of meetings in compliance with the Alaska Open Meetings Act and maintains public notice calendars. Provides support to the Mayor/Assembly such as researching records, drafting legislation and making travel arrangements. Maintains database of elected and appointed officials’ history, provides reports, and updates website with current information. Administers the appointment process for Assembly committees, boards, and commissions. Administers processes for state and local financial disclosure requirements for local elected and appointed officials. Provides public records and information to elected officials, citizens, civic groups, the media, Borough departments, and outside agencies using a variety of media formats. Supervises the Records Manager by directing the records management program activities, including policies and procedures for inventory, storage, retention, preservation, and disposition of records; and making recommendation on matters relating to personnel actions and requests, training, and evaluations. Assists with preparation of, and monitors the budgets of, the Clerk’s Office and the Mayor/Assembly, including compliance with purchasing procedures. Takes oaths, affirmations and acknowledgements and performs the duties of notary public and voter registrar. Assists with compilation and submission of capital project funding requests and policy issue statements to State and Federal agencies. Administers local review process for State alcohol and marijuana licenses. Performs the statutory duties of the Borough Clerk in the Clerk’s absence. Additional Job Duties: Provide instruction to other employees of this or a similar job classification in all aspects of procedure and technique relating to the duties required by this job description unless such instruction requires a specialized certification which the employee doing the training does not have. Perform related other duties, as directed by the Clerk’s Office. Qualifications: Working knowledge of the principles and practices of public administration; extensive knowledge of office practices and procedures; thorough knowledge of current records management techniques, including the legal requirements for recording, retention and disclosure. Knowledge of databases and spreadsheet programs utilized by the Borough; knowledge of web-based research capabilities; knowledge of electronic records management; ability to format data for a variety of applications and communication tools. Ability to maintain confidentiality and security of sensitive and privileged communications; demonstrate sensitivity with political information; exercise skill in human relations, diplomacy, tact and customer service. Skill in effective, clear and persuasive oral and written communications to individuals and groups. Ability to solve problems and independently develop and implement new approaches to resolve issues as efficiently as possible. Ability to develop and maintain productive relationships with elected officials and co-workers. Licenses: Valid State of Alaska driver’s license with a driving record acceptable to the Borough’s insurance carrier. Education and Experience: Must possess an Associate degree in a relevant field such as business administration, paralegal studies, or computer information and office systems. Five (5) years of progressively responsible related work experience with customer service, office management and/or records management. Public sector experience preferred, but not required. Certification as a Certified Municipal Clerk (CMC) is required, and may be acquired while in position. Continuing education to obtain certification as a Master Municipal Clerk is strongly encouraged. Any combination of related education and/or related experience will be considered if the candidate possesses the demonstrated ability. #J-18808-Ljbffr