Financial Coordinator

3 weeks ago

Randolph, United States Hebrew SeniorLife Full time

Overview:

Hebrew SeniorLife employees set the highest standard in our commitment to redefine the experience of aging. With compassion, resilience, and determination, we make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they in ours as well. These life-changing connections give our work meaning and fuel our desire to advance our potential. To be all that we can be. At Hebrew SeniorLife, thats uniquely possible. Because here were supported to always keep growing. And as we do, so does our collective impact.

Our benefits include:

Excellent medical and dental benefits, available on your first day for positions over 24 hours/week
A 403b retirement plan open to all employees, including per diems
Generous paid time off
On-site health and wellness programming
Tuition reimbursement and scholarships
An employee recognition program

Responsibilities:

Collect AP invoices and ensure they are coded accurately with appropriate approval
Enter all A/P invoices into Yardi in a timely manner
Perform bi-weekly check runs and submit with the summary report to the Executive Director and the Director of Finance to review
Scan the approved report and signed checks and supporting documents
Maintain Vendor files including W9, insurance certificate, and new vendor set-up form
Create batches and enter all receivables into Yardi
Investigate and resolve all overdue A/P or A/R accounts
Process rent checks using both checkscan and ACH
Prepare and make timely bank deposits
Prepare audit worksheets or files as requested by the Director of Finance
Interact with residents as the point of contact for any finance-related questions or concerns.
Generate open item statements and send them to the residents by the 20th of the month (both balance due and credits)
Follow up on any outstanding rental due. Research delinquencies and discrepancies to bring the accounts to current
Schedule a monthly AR aging review meeting with Director of Finance and Property Management to address any collection issues
Maintain tidy and organized Finance office including paper and electronic files
Collect, count and coordinate a pick-up of cash from the front desk for South Shore Elder Services Meal Program
Maintain petty cash and other cash collected from various transactions
Perform other duties as assigned

Required Qualifications:

College degree and/or 1 - 3 years experience in finance field.
Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, MassHousing and DHCD regulations a plus.
Excellent written and verbal communication skills required.
Proven skill using computers with emphasis on Microsoft Word and Excel.
Experience with Yardi software or similar HUD Affordable Housing software preferred.
Exceptional organization, customer service, teamwork, communication and interpersonal skills required.
Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility required.

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