Materials Coordinator

4 weeks ago

Noble, United States Noble Full time
General description

  • The Materials coordinator is responsible for the proper conduct of services related to logistics and warehouse management and is responsible for the proper operation of the Material Management System.
  • The Materials coordinator is responsible to ensure that specifications are complete, that all requisitions are duly reviewed by the Section Head concerned and authorized by the Technical Section Leader
  • The Materials coordinator is responsible for the conduct of the receiving inspection of goods and materials and for implementing action to prevent that noncompliant goods are taken into use.
  • Ensure that relevant requirements of the Management System are used as the terms of reference for the activities under the control by the Logistics Coordinator
  • The safety of personnel assigned to work under his supervision.
  • Keeping accurate records of parts and materials used, transferred, lost or received and for maintaining minimum stock levels of critical parts as defined by the Technical Section Leader.
  • Control of the stock of materials, equipment, and spare parts on board the rig, and in cooperation with the Technical Section Leader and the department heads ensure that the stock is adequate for the ongoing operations and for further operations which are planned
  • The Materials coordinator will work with the shore organization ensuring the delivery of the required parts and materials in due time and expedite the buyers if required to ensure no down time due to pending parts
  • The Materials coordinator is the overall responsible for the stores and the warehouse and he/she is responsible on maintaining a good house keeping and ensuring it is in a well maintained clean condition and sustain a safe working environment.
  • Work closely with the Technical Section Leader, the service companies and Crane Operators to identify equipment to be sent back to shore
  • Coordinate with the Technical Section Leader on the equipment materials and spare requirements.
  • In accordance with the instructions and procedures in the relevant Sirius Technical Manual, ensure proper checking of requisitions, deliveries, and shipments including materials and equipment belonging to the Operator/Client, when requested to do so.
Responsibility
  • Prepare the necessary requisitions for spare parts and materials based on the established minimum stock limits
  • Checking requisitions for equipment and materials issued by the department heads
  • Make sure requisitions are approved by the Technical Section Leader before they are forwarded to the office
  • Follow up the delivery of all equipment spare parts, and materials ordered. Inspect all shipments upon delivery on board, and report any non-conformances including client's equipment and materials if required
  • Ensure correct preparation of shipping documents for all equipment and materials being sent ashore
  • Inspect and ensure that all equipment, spare parts, and materials in the storage rooms are stowed properly and safely
  • Check with Noble Purchase Department regarding insurance of all shipments
  • Prepare and forward reports in accordance with the instructions in the Noble Management System and in particular the relevant Sirius Technical Manual.
  • Assist the Technical Section Leader and the department heads with budgets and cost control.

Authority

Where responsibility is allocated the matching authority is also granted, unless otherwise stated. Stop any operation when deemed unsafe to continue.

Documentation and record responsibilities
  • Mark all received equipment and spare parts, keep inventory lists updated at all times and forward copies to the Head Office when requested.
  • Filing copies of certificates of all equipment and spare parts in stock for which certificates are required.
  • Ensure that data sheets do accompany all shipments of substances and products, which may cause a health hazard, and in cooperation with the Health Safety and Environment, HSE Coordinator check that the data sheets are included in the Material Safety Data Sheet file onboard.
  • Requisitions
  • Warehouse issue
  • Material Transfer Forms
  • Material Receiving Reports
  • Cargo Manifest Forms
  • Inventory Lists
  • Warehouse Stock Cards
  • Non-conformance Reports
  • Hand-over Reports.
Qualification requirements

Experience:
  • High School Diploma or equivalent
  • Minimum of 3 years of experience offshore in a logistics role
  • Proficient in Word, Excel, etc
  • Administrative skills
Deputy

N/A

Requisitioning authority

Determined by job grade/role as per corporate guidelines. Please refer to Noble Authority Matrix on the intranet.

Safety and environment
  • Conduct in a manner which safeguards own and colleagues' safety and health
  • Cooperate in enhancing safety standards
  • Ensure own actions do not compromise the Company's procedures for safeguarding the environment
  • Perform duties safely in accordance with instructions, procedures and training

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