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Gift Processing Coordinator

4 months ago

Oklahoma City, United States Massachusetts Nonprofit Network Inc Full time

Gift Processing Coordinator

Under the direction of the Controller, the Gift Processing Coordinator supports the Finance department with varying responsibilities. This role is primarily responsible for processing and recording gift receipts into the Foundation. This will involve establishing new endowment funds in the general ledger, in collaboration with finance and legal team members. The Coordinator will also perform various administrative functions and will assist the Finance office with month-end closing processes, the year-end audit, and other assigned projects.

Finance Department Overview: The finance team handles the endowment administration functions, including the onboarding of new endowment funds, processing of gifts, allocation of monthly investment returns, and disbursement of annual spending rate payouts. Additionally, the team supports the investment activities managed by the Foundation, including instructing trades and wires to our custodian bank. The finance team is responsible for maintaining the books and records of the Foundation, including the preparation of the annual operating budget, audited financial statements, and federal and state tax returns.

The Gift Processing Coordinator will handle various accounting functions:

Check and ACH Log Maintains and updates incoming check logs and ACH wires for all Foundation gifts, including matching gifts and gifts from donor-advised funds. Notifies campuses of deposits received directly at UMF. Researches and identifies check issuer, donor name, campus, and purpose. Assists with depositing of checks weekly or more depending on volume. Initiates transfers of funds between bank accounts. Records deposits in the general ledger Strong attention to detail; good problem-solving skills. Coordinates the administrative logistics for all gift agreements, including establishing funds in the general ledger Maintains gift agreement tracking workbooks for new, amended, and terminated endowments. Generate reports of new, amended, and terminated endowments to the President’s Office. Maintains donor database and researches donor information Provides administrative support to ensure efficient business operations, including supply administration Supports finance team in monthly financial operations closing responsibilities, including assistance with the year-end audit Support other finance-related projects.

REQUIREMENTS:

Bachelor’s degree preferred in Accounting, Finance, or Business Administration. Internship or 1+ year of accounting or endowment management experience. Experience with cloud-based accounting software preferred. Proficiency in Microsoft Office, including excel and word.

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