Budget Analyst

3 weeks ago

New York, United States City of New York Full time

Job Description

DCAS's mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

- Recruiting, hiring, and training City employees.

- Managing 55 public buildings.

- Acquiring, selling, and leasing City property.

- Purchasing over $1 billion in goods and services for City agencies.

- Overseeing the greenest municipal vehicle fleet in the country.

- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) Line of Service of the Department of Citywide Administrative Services (DCAS) is the real estate arm of the City of New York and consists of five distinct units: Portfolio Planning and Management, Leasing and Acquisitions, Design & Project Management, Planning, Dispositions and Property Management, and Financial Services. RES meets the different real estate needs of City agencies including: lease negotiation, architectural design and project management, acquisition and disposition of real estate, zoning and land use analyses, enforcement of space standards in office design and overseeing the equitable allocation of over 22 million square feet of privately-owned leased space and 15 million square feet of City-owned space for agency use.

The accounting and finance professionals in the Financial Services unit support every unit within RES in accomplishing their missions. Five units support RES business through lease audit, property valuations, revenue & financial analysis, budget & lease enforcement, and lease administration.

The Budget and Lease Enforcement unit of Financial Services is responsible for monitoring and administering the Expense and Capital Budgets for RES line of service, as well as manage lease enforcements for city tenants.

Functions performed by the unit include monitoring the expense and capital budget forecasts, preparing capital plans, preparing and submitting the Certificates to Proceed, budget code modifications, contract registrations and change orders and reviewing and tracking payments. Also, the unit analyses and coordinates all new need submissions, Certificate of availability of the funds, contracts capacity increases and term extension.

The Budget Analyst is expected to report to the Director, Budget and Lease Enforcement, who oversees RESs expense and capital budgets and lease enforcement actions, but in extremely close coordination with RESs other units.

Responsibilities Include:

- Assist with the monitoring or tracking of funds modifications and registrations

- Budget reconciliation

- Preparation of new needs submissions

- Reviewing and coordinating payment processing

- Coordinating the reconciliation of project budget, commitments and liquidation

- Create and analyze Citywide Financial Management System (FMS) info-advantage reports

- Utilize City PASSPort system throughout various stages of procurement process

- Maintain and update organized records

- Coordinate and update lease enforcement actions

- Review arrears reports, update IPIS and Archibus; assist in monitoring delinquent tenants.

- Prepare lease enforcement non-payment legal documents. Interact with lease administrators, DCAS legal unit, process server and Marshalls office.

- Review and update the late charges report.

- Update NIPS (TAS and IPIS)

- Assist with administrative tasks when needed

- Special projects

Flexible Work Update:

This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between the City and CWA 1180.

To Apply:

Only those in the PAA title or reachable via an open competitive list call are eligible to apply.

Please go to cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID #631535.

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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