Business Coordinator

3 weeks ago

Horseheads, United States Gas Field Specialists Inc Full time

Gas Field Specialists, Inc. is an independent gas service company with offices located in New York and Pennsylvania. Exemplary customer relationships drive our growth and prosperity. GFS is committed to working safely, having pride and integrity in all aspects of our work, and respecting all coworkers and customers. By doing so, GOAL ZERO becomes attainable. The honesty, intelligence and commitment of our people are vital to GFS's mission. We share pride in the Company and respect each individual's contribution at every level.

We currently have a business coordinator position available for the qualified candidate. This position pays $17-$19 per hour.

Position Summary
Provide support functions to various departments within GFS including, but not limited to, general office duties and project work as assigned by Supervisor.

Principle Responsibilities/Accountabilities
•Answers phones and performs receptionist duties as necessary.
•Inputs invoices and documents as required.
•Triages calls between intra company departments.
•Assembles and processes overnight shipments to satellite locations, customers, vendors, ect.
•Creates and modifies documents using Microsoft Office, Sage Timberline, and other company software.
•Creates and maintains hard copy and electronic filing system.
•Meets, greets triage clients and/or department visitors.
•Coordinates and maintains records for various intra company departments as required.
•Sets-up and coordinates meetings and conferences.
•Supports staff in assigned project based work.
•Provide support to the Payroll, HR, Billing, and any other company departments as required.
•Sets-up accommodation and entertainment arrangements when requested.
•Performs general office duties such as mailing, filing, scanning, and copying.
•Receives, directs and relays telephone messages including but not limited to, fax messages, emails, ect.
•Directs company visitors to the appropriate GFS employee.
•Picks up and delivers regular and interoffice mail.
•Researches, prices, purchases office supplies and maintains the general filing system and file all correspondence.
•Assists in the planning and preparation of meetings, conferences and conference telephone calls.
•Maintains an adequate inventory of office supplies.
•Re-directs calls as appropriate and take adequate messages when required.
•Performs other duties as assigned.
Knowledge/Skills/Abilities
•Excellent communication skills and the ability to work successfully with a wide variety of people at different levels within the organization.
•Working knowledge of Oil and Gas Industry.
•Ability to keep company proprietary information confidential.
•Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
•Ability to write routine reports and correspondence.
•Strong computer skills (Microsoft Office Suite) and above average math skills.
•Detail orientated with strong organizational skills.

Specific Educational / Vocational Requirements
•Associate or Bachelor's Degree helpful but not required.
•Minimum of two years of relevant experience

Environment
Work primarily in a climate controlled environment with minimal safety/health hazard potential. Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use; frequent stressful conditions (cardiovascular).

Disclaimer
The above statements are only intended to represent the essential job functions and general nature of the work being performed and are not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.
Equal Opportunity Employer
Gas Field Specialists, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

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