IP Patent Docketing Quality Review Specialist

IP Patent Docketing Quality Review Specialist Join to apply for the IP Patent Docketing Quality Review Specialist role at ArentFox Schiff DEPARTMENT: IP Administration REPORTS TO: IP Patent Docketing & Technology Manager FLSA CLASSIFICATION: Non-exempt LOCATION: This position is available in the following office location(s) Washington, DC, Los Angeles, San Francisco Job Summary This individual will be responsible for reviewing work completed by IP Patent Docketing Specialists, ensuring data entered is accurate and corrected, when required, in order to ensure the highest level of accuracy within our docketing database. As a Quality Review Specialist, this individual will be involved in the training of new staff members and will be a point of contact for Docketing Specialists or other firm staff members who may have questions or need additional assistance regarding docketing-related matters. ESSENTIAL DUTIES AND RESPONSIBILITIES* Review all US and foreign patent docket updates to ensure data integrity and strict compliance with country law, client guidelines and established departmental policies and procedures. Make appropriate database corrections or communicate the corrections to the Docketing Specialist in a helpful and professional manner in order for the team member to gain a more thorough understanding of the situation; Assist with training docketing staff members, both during a new Specialists initial training and as required based on staff and department needs; Conduct internal audit reviews of patent client portfolios and make appropriate database corrections; Work with IP Patent Docketing Manager and IP Patent Docketing Coordinator to ensure client and firm requirements are met based upon department guidelines; regularly review and ensure accuracy of information in docketing system; Work closely with the IP Patent Docketing Manager and IP Patent Coordinator in identifying problems or inaccuracies in departmental policies and procedures; assist with changes and implementation; Prepare system reports and customized queries upon request or on a routine basis; Assist with special projects, including new matter intakes, as assigned; Prepare and send final docket reports to appropriate staff members to ensure deadlines are timely met, including professional and support staff. OTHER DUTIES AND RESPONSIBILITIES Staff training, including participation in training of new staff members and creation or maintenance of training materials to ensure they reflect our current practices and procedures; Assist with reconciliation of audit reports and maintenance of database records; Assist with other IP related tasks, as necessary; Assist with client intakes. MINIMUM QUALIFICATIONS Knowledge/Skills/Abilities: Thorough knowledge and understanding of domestic and foreign patent prosecution procedures, terminology, and deadlines required; Strong organization, problem-solving, analytical decision-making, proofreading and reading comprehension skills; Excellent communications skills, both verbal and written; Ability to work well under pressure and adjust quickly to changing priorities while maintaining a high level of productivity and accuracy; Proficiency in use of office software such as Word and Excel helpful; Flexibility for overtime required. Education Bachelors degree is preferred. Related work experience may be used in lieu of formal education required. Experience Minimum seven (7) years patent docketing experience using a computerized docketing system, CPI and/or Patricia experience preferred; Minimum one (1) year patent docketing quality review experience; Prior law firm experience required. ABOUT ARENTFOX SCHIFF ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations. Salary Range Los Angeles, CA and Washington, DC: minimum $77,000 to maximum $115,000 per year; San Francisco, CA: minimum $78,000 to maximum $117,000 per year. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, education, applicable certifications, and other relevant professional licenses held, and the candidates overall qualifications for the position as assessed by the Firm. Equal Employment Opportunity ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. Working Conditions The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements. N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100% Requirement - Frequency Travel N/A Sitting Constantly Standing Occasionally Walking Occasionally Reading Constantly Typing Constantly Concentration Constantly Oral and Written Communication Constantly Horizontal Reaching N/A Vertical Reaching N/A Twisting Occasionally Repetitive Arm/Hand/Finger Movements Constantly Weight Occasionally, up to 15 lbs. Seniority level Not Applicable Employment type Full-time Job function Administrative Industries Law Practice Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid pn Disability insurance Child care support #J-18808-Ljbffr