Department Coordinator

4 days ago

Tulsa, United States Saint Francis Health System Full time

Housekeeping Patient Rooms - Yale Campus Location: Tulsa, Oklahoma 74136 Full Time Evenings 3:30pm-11:30pm Job Summary: The department coordinator is responsible for ensuring the overall day-to-day operational success of the office. Minimum Education: High School Diploma or GED. Licensure, Registration and/or Certification: None. Work Experience: 1 - 2 years related experience. Knowledge, Skills and Abilities: Knowledge of Excel, Word, Access and ERP applications. Effective written, hearing and interpersonal skills to effectively meet the public and express facts clearly and concisely. Ability to utilize organizational skills and be self-motivated with the ability to function independently. Essential Functions and Responsibilities: Provides receptionist type duties utilizing effective and courteous phone, written, and verbal communications, greets and provides assistance to employees and other internal/external customers. For the department processes incoming/outgoing mail, cleaning requests, furniture moves, and repair requests. For the hospital, coordinates lost and found items by inventorying items, storing them in an organized manner, and disposing of them after 30 days. Coordinator works with patients, staff, and families to return items in a timely manner. Monitors Epic housekeeping discharge/transfer activity making sure all room requests are being addressed in a timely manner. In conjunction with Bed Access, prioritizes room cleans based on patient needs. Keeps supervisor informed of any immediate employee concerns or backlogs. Responsible for clerical and secretarial support: schedules and coordinates meetings and appointments; prepares correspondence; prepares meeting minutes; reports; and spreadsheets. This position performs timekeeping responsibilities for agency staff. Coordinator maintains department manuals, policies and procedures, and other regulatory materials. Provides support for projects, i.e. preparing information for budgeting process and/or reports, preparing forms for performance evaluations, and other as assigned. Maintains a clean and orderly environment, maintaining supplies, inventories, and ensuring office equipment is in working order within the office/department. Decision Making: Independent judgment in making decisions involving non-routine problems under general supervision. Working Relationships: Works directly with patients and/or customers. Works with internal/external customers. Works with other healthcare professionals and staff. Special Job Dimensions: None. Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

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