Finance/Operations Manager

1 week ago

Kent, United States Premier Pro Construction Full time

DescriptionWe are seeking a highly qualified Operations Manager to assist in the day-to-day operations of our fast-growing company. This role requires a diverse individual with previous experience in Construction Management as well as Bookkeeping experience.This role is a Monday - Friday position with the potential for a hybrid schedule. Other benefits included are Paid Holidays, PTO, and Medical/Dental (50% paid by employer).ResponsibilitiesAdministration/ Office Management •Ensure ALL job files are up to date and compliant with company standards.•Manage job schedules and ensure organizational communication for the company.•Ensure Buildertrend is being utilized correctly as required by the PM.•Supports company operations by maintaining office systems and supervising staff.•Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.•Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.•Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.•Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.•Completes operational requirements by scheduling and assigning employees; following up on work results.•Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.•Maintains office staff by recruiting, selecting, orienting, and training employees.•Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.•Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.•Contributes to team effort by accomplishing related results as needed.Bookkeeping •Maintains records of financial transactions by establishing accounts; posting transactions; ensuring legal requirements compliance.•Develop systems to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.•Maintains subsidiary accounts by verifying, allocating, and posting transactions.•Balances subsidiary accounts by reconciling entries.•Maintains general ledger by transferring subsidiary account summaries.•Balances general ledger by preparing a trial balance; reconciling entries.•Maintains historical records by filing documents.•Prepares financial reports by collecting, analyzing, and summarizing account information and trends.•Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.•Contributes to team effort by accomplishing related results as needed.Estimating Assistance •Assist PM with building out the estimate in Buildertrend and input information provided by PM.•Assist in scheduling Subcontractors to perform a scope of work walk on behalf of the PM.•Build out Work Orders to go along with the estimate in accordance with info provided by the PM.•Work with the PM to create completion timeline schedules to present to customers.•Input Vendor Payment schedule and customer payment schedule to PM/Office Manager.•Assist PM in creating a material purchase list and purchasing schedule.•Assist PM in All estimating activities as required.Project Management Assistance •Assist PM in scheduling Subcontractors to start on time in accordance with the job completion timeline. Update job completion timeline as needed.•Assist PM in keeping Subcontractors compliant with All signed work orders. Also, updating work orders As needed.•Communicate to the PM any changes in scope or job costs.•Assist the PM in creating any necessary change orders. All change orders Must be approved by the PM.•Assist the PM in providing client updates and daily/weekly progress photos to Buildertrend.•Assist PM in keeping Buildertrend job files up to date and compliant with company standards.•Assist PM in ensuring the material purchasing schedule is up to date.•Assist PM in overseeing company jobs as required.Qualifications•Bachelors Degree.•Construction Management/Bookkeeping Experience - 5+ years.•CPA preferred but not required.•Estimating Experience - 1 year.•Project Management experience - 1 year.•QuickBooks software experience.•Excellent verbal and written communication skills.•Experience with Buildertrend Construction Software is a bonus

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