City Recorder

Join our team at the City of Philomath as our City Recorder and be a part of a dynamic organization committed to providing exemplary service to our community. This exciting opportunity allows you to showcase your skills in city administration and legal record-keeping in a forward-thinking environment. Your contributions will be valued as you play a key role in maintaining the City's records and ensuring compliance with legal requirements. With a competitive monthly salary of $5,325-$7,017, this role offers a rewarding career path for mid/experienced level professionals. City of Philomath: Who We Are The City's Mission Statement, "to promote ethical and responsive municipal government which provides its citizenry with high quality municipal services in an efficient and cost effective manner" is at the forefront of our daily operations. We have employees housed at City hall, the Police Department, Public Works, and the Water Treatment Plant. Despite our geographic separation, we are a tight knit group who is welcoming to new people and ideas. We put a high value on continuing education and growth for our employees. Your day to day as a City Recorder As the City Recorder at the City of Philomath, you will play a crucial role in supporting the Administration Department by performing a variety of routine, complex, and professional duties. Working closely with the City Manager and Assistant City Manager, you will oversee statutory obligations, maintain compliance with laws related to public meetings, records, and elections, and handle sensitive and confidential information with the utmost care. This position demands a high level of independent judgment and responsibility, making it an exciting opportunity for professionals looking to make a meaningful impact in local government. Would you be a great City Recorder? To excel in the role of the City Recorder, candidates must possess a range of skills and knowledge. Essential qualifications include a high school diploma or equivalent, along with two years of additional education or experience specializing in administrative support or equivalent experience in business administration with a focus on public contact and customer service. Proficiency with contemporary office procedures and Microsoft Office Suite is necessary, as well as strong organizational abilities and attention to detail. Excellent communication skills, both verbal and written, are crucial, along with the capacity to build effective relationships with colleagues, officials, and the public. Knowledge and skills required for the position are: Oregon Notary Public designation or ability to obtain within six months Familiarity with contemporary office procedures and best practices Strong organizational skills with a keen eye for detail Experienced in building and sustaining effective working relationships with colleagues, other departments, officials, and the public Capable of managing stressful situations. Proven ability to communicate clearly and effectively in English both verbally and in writing Capable of staying productive in an environment with frequent interruptions. The ideal candidate will have: Thorough knowledge of modern records management technique including legal requirements for recording retention and disclosure Considerable knowledge of manual and computerized record keeping systems Experience in municipal government in a City Recorder or Administration office or legal environment Certificate of completion from the International Institute of Municipal Clerks (IIMC) Certified Municipal Clerk or Master Municipal Clerk program What We Provide for You We have an excellent benefit package for employees and their families Regence CIS low copay plan VSP Vision City contributions to an employee Health Reimbursement Account (HRA) Employee assistance program (EAP) Paid vacation leave Sick leave 11.5 paid holidays Monthly Executive Leave accrual Public Employee Retirement System (PERS) - contributions covered by City (employer and employee contributions) We have additional employee provided and employee selected benefits available. Please reach out if you need more information on our benefits package. #J-18808-Ljbffr