Executive Administrator

3 days ago

Novi, United States Optalis Healthcare Full time
Position Title: Executive Administrator

Department: Executive Office

Reports To: CEO

Location: Optalis Health & Rehabilitation (Onsite)

FLSA Status: Exempt

Work Schedule: Monday - Friday

Position Summary:

The Executive Administrator will provide high-level administrative support to the CEO, acting as a trusted partner and ensuring seamless executive operations. This role is critical to maintaining effective communication across departments, managing complex schedules, coordinating executive initiatives, and handling confidential information with professionalism. The ideal candidate will demonstrate a proactive approach to problem-solving, strong organizational skills, and the ability to maintain a high level of discretion in a fast-paced healthcare environment.

Key Responsibilities:
•Executive Support: Serve as the primary point of contact for the CEO, managing all communication, prioritizing emails, calls, and other inquiries. Facilitate high-level interactions with internal and external stakeholders.
•Calendar & Schedule Management: Coordinate the CEO's schedule, balancing priorities and ensuring alignment with strategic goals. Organize and arrange all meetings, travel, and appointments, adjusting proactively as needed.
•Project Coordination: Assist in the development and execution of executive projects and initiatives. Monitor project milestones, coordinate cross-functional teams, and track progress, providing updates and reports to the CEO.
•Communication: Draft, review, and distribute high-level correspondence, presentations, and reports for internal and external use. Ensure all communication is clear, professional, and reflective of Optalis's mission and values.
•Meeting Support: Prepare agendas, materials, and documentation for executive meetings. Record and distribute minutes, track action items, and follow up to ensure timely completion of tasks.
•Confidentiality & Discretion: Handle sensitive information with integrity and confidentiality. Act as a reliable confidant, safeguarding all proprietary and sensitive matters related to Optalis and the executive team.
•Office Management: Coordinate office supplies and equipment as needed to support CEO activities. Liaise with facilities and administrative teams to ensure optimal work environments for executive operations.
•Special Projects: Take ownership of ad hoc projects assigned by the CEO, ensuring deliverables are met on time and align with company goals.

Required Qualifications:
•Education: Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred.
•Experience: Minimum of 5 years of experience in executive administrative support, preferably within the healthcare or corporate sectors.
• Skills & Competencies:

o Exceptional organizational and time management abilities.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Strong written and verbal communication skills.

o Ability to manage multiple tasks and priorities in a fast-paced environment.

o High level of professionalism and integrity.

o Demonstrated ability to work independently and exercise sound judgment.

o Familiarity with healthcare operations is a plus.

Working Conditions:

This is an onsite role located at Optalis Health & Rehabilitation's main office. The role requires full-time availability from Monday through Friday, with occasional after-hours responsibilities depending on the CEO's schedule and organizational needs.

Compensation & Benefits:

Optalis Health & Rehabilitation offers a competitive salary, along with a comprehensive benefits package that includes health, dental, and vision insurance, retirement plans, paid time off, and other wellness resources.

#Corp

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