Salary: $21.63 - $24.65 Hourly

Location : Sierra Vista Campus, AZ

Job Type: Full-time

Job Number: 2401536

Division: FTAdministration

Departments: FTAdministration - Procurement

Opening Date: 07/24/2024

FLSA: Non-Exempt

Remote Work Eligible: No

Pay Grade: NE06

Duration/Parameters: 40 Hours/Week; 12 Months/Year

Position Summary

Position Summary: The Buyer is responsible for organizing and administering procurement activities in accordance with college and state procurement policies, purchasing required supplies, services and equipment in an efficient and timely manner while assisting college staff and faculty with their purchasing needs.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Note: Cochise College requires a post offer, pre-employment background screening of all employees.
This position is open until filled, with applications reviewed on receipt. The job posting may close at any time.

Marketing Statement
Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).
CHECK OUT COCHISE COLLEGE HERE
Duties and Responsibilities

Duties and Responsibilities: Within the scope of college policies and procedures, this position:

Reviews purchase orders, requisitions and agreements for completeness and accuracy of information to procure goods and services; verifies funding availability; contacts vendors for price quotes and product availability; establishes contracts with vendors; places orders for materials, supplies, services, or equipment necessary for operations

Maintains records of procurement transactions and agreements; maintains accurate vendor database and manages supplier relations; prepares special or recurring reports as requested; performs monthly audits on purchase card transactions

Processes new purchase card holder requests, conducts training and resolves issues that arise with purchase cards to include lost cards and declines; responsible for creating, updating, reviewing, and monitoring card holder spending limits and trends; assists in maintaining purchase card audit compliance

Provides purchasing assistance to departments, conducts training, closely monitors purchase orders to ensure department needs are satisfied; provides fixed asset information to appropriate staff

Performs other related duties as assigned

General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college, cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience; Knowledge, Skills and Abilities

Education and Experience Requirements:

Associate's degree from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education

Four years related experience, preferably with a state or local governmental agency

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

Knowledge of and ability to follow college policies and procedures

Knowledge of state procurement regulations and purchasing practices and procedures

Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications and financial/procurement management systems

Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment

Skill in preparing specifications, evaluating and ranking solicitation submissions and recommending awards

Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner

Ability to relate to a diverse population and to maintain composure when faced with difficult situations

Ability to work with changing priorities and organize, adjust, and follow multiple projects and tasks through to completion with an attention to detail

Ability to work independently while contributing to a team environment

Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes

Ability to establish and maintain effective working relationships with supervisors, other college staff, students and the public

Ability to work accurately, efficiently, and effectively with all types of data

Ability to maintain accurate office procedures

Work Environment & Physical Requirements

Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met

Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important

Reports to: Director of Procurement Services

Cochise College is committed to providing a as part of total compensation for our benefit eligible employees.

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