Trade Show Planner/Events Specialist

4 weeks ago


Birmingham, United States CareerBuilder Full time

Do you enjoy travel? We have a permanent opportunity in Birmingham, AL that conceptualizes event themes, prepares and manages event project plans and timelines for medium to large size events. Responsibilities include venue selection, agenda, event logistics, catering, staffing/booth schedule, and securing entertainment. This role delivers phenomenal events that build business relationships, generate excitement around the organization, and ensures the company brand is properly represented.

Required Skills & Experience

Bachelor's Degree with 3-5 years of relevant experience
Prior Trade Show experience is a plus
Strong time/project management skills
Ability to see a project through from conception to delivery
Advanced Excel skills
Strong analytical problem-solving skills
Excellent verbal and written communication required
Must be able to multi-task and work well under pressure
Meticulous attention to detail with a strong work ethic
Must be willing to travel 25% - 40%
Food and beverage industry experience

What You Will Be Doing

Daily Responsibilities

Manages events calendar.
Plans the scope of the events (e.g., time, location, program, attendees, cost) for the organization.
Solicits bids from lodging, transportation, and event support services when they are not provided by the event host or sponsors (e.g., photographers) as needed.
Ensures contracts are accurate and approved by legal/management.
Plans food and beverage service/entertainment.
Coordinates with the Creative Team for signage, invitations, and marketing collateral.
Works closely with Exhibit Management to ensure all aspects of production meet expectations.
Collaborates with attendees and specific Project Manager throughout the entire process.
Reviews event billings and approves payments.

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