Procurement Coordinator

Procurement Coordinator Only permanent employees in the title and those that are reachable on the Procurement Analyst Civil Service List are eligible to apply. The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. The Procurement Coordinator is responsible for timely procurement processing. The Procurement Coordinator will be reporting to the Director of Purchasing along with four other Procurement Coordinators. Job Duties and Responsibilities: Prepare procurement documents, including Purchase Orders, Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications. Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Provide status update in all systems on a regular basis. Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations. Ensure potential contractors are both responsive and responsible. Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances. Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration. Ensure that contract scopes are complete and meet the needs of the Agency. Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution. Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions. Promote increased utilization of City-Certified M/WBE vendors and assist in the achievement of other initiatives related to procurement. Work on special projects as needed. Why you should work for us: Benefits: City employees are entitled to unmatched benefits such as a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund. A public sector defined benefit pension plan with steady monthly payments in retirement. A tax-deferred savings program and a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers. Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Commitment to Equity: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic. Qualifications: A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in "1" above; or A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience as described in "1" above; or A combination of education and/or experience equivalent to "1", "2", or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent and 6 months of the experience described in "1" above. Salary Min: $67,541.00 Salary Max: $78,470.00