Youth Ministry Logistics Coordinator

The Youth Ministry Logistics Coordinator (YMLC) is a full-time ministry position which will provide logistical and administrative support for all youth programs and events, in order to enable the youth department to be effective and fruitful in our ministry efforts. This role is meant to allow for engagement in the work of discipleship ministry in the local church, while focusing on using administrative passions and giftings to support and enable relational ministry. As a member of the Youth Staff, the YMLC will attend ministry programs and events to provide on-site logistical support and management. The position is a 37.5 hour per week full-time (FT) position that is eligible for benefits according to Christ Covenant Church’s FT benefits schedule. This position will allow for a combination of on campus and remote work (details to be agreed upon with the Pastor of Youth Ministry). The majority of work hours should be fulfilled Monday – Thursday within the hours of 8:00 AM – 5:00 PM, with on-campus/in-person work required weekly for Youth Staff Meetings (Mondays), All-Staff Prayer Meetings (Tuesdays 8:45-9:30AM) and CCC Administration meetings (Thursdays 10–11 AM). The rest of the hours will be fulfilled through regularly scheduled Wednesday and Sunday youth events and programs. Various evening or weekend hours may also be required to support and manage youth retreats, mission trips, or other special events. Position Summary: Be a fully engaged member of the Youth Staff team, with a particular focus on coordinating and managing logistical details required to execute programs and events Proactively manage and provide on-site support for YM programs and events Serve as YM liaison and representative for weekly CCC Admin meetings Manage all registrations/reservations, payments, release forms, communication materials, etc. for youth department programs and events Grow working knowledge of church database, policies, and procedures and ensure compliance with all necessary processes and requirements Personal Commitments: Committed follower of Jesus Christ, member of CCC (or will become a member) Spiritual gifts and passion for service, administration, hospitality Desire to proactively support, serve, and enable YM team and department Reporting Relationships: The YMLC reports to the Pastor of Youth Ministry Basic Roles/Expectations: Assist the PYM and YM Staff Team Proactively manage departmental calendar (including long-range planning), teaching schedule, and staff-wide meetings and appointments Maintain an orderly and organized work environment; especially focusing on maintaining updated contact information for volunteers, parents, key leaders, ministry partners, student leaders, etc. Participate, take notes, distill information, and communicate effectively in weekly Staff and Admin meetings Manage administrative details; make reservations, place and secure orders for transportation, merchandise, supplies etc. Secure facility reservations in FMX, vendors, supplies, and facilities for events Create ministry reports and communications for various departmental needs and presentations (ELT, OLT, Session, Senior Staff, Open House, Missions Training)Provide on-site coordination and support for YM meetings and events Provide on-site coordination and support for YM meetings and events Regularly work on-site during Wednesday and Sunday youth meetings/events Provide on-site support for missions/mercy initiatives, retreats, trips (rosters, schedule coordination, menu planning, medical kit availability and contents, etc.) Communicate with Operations Dept regarding room setup, equipment needs, facility reservations, expectations, etc. Assist with event setup/cleanup, especially by coordinating adult and student volunteer teams and duties Proactively address departmental needs as they arise and offer practical solutions Help manage and oversee YM budgets, databases, policies, procedures Record income and expenses though SAGE; prepare monthly spreadsheet for review; process/reconcile YM Wells Fargo credit card monthly Prepare budgets for major events (Serve the City, Retreats, Trainings, Mission Trips, etc.); set trip fees and scholarship availability Facilitate reimbursements/check requests/reconciliation, purchase orders/invoices Grow working knowledge of church database, policies, and procedures (utilizing FellowshipOne, SAGE, CARE portal, payment platforms) Position Qualifications:

Required Skills/Abilities: Organized and detailed, task-oriented, and personable Self-directed and proactive, with good communication and follow-up Ability to condense a high volume of information into manageable checklists/tasks Friendly personality who enjoys working with youth and adults Strong computer skills with budgeting, spreadsheet, registration experience preferred Excellent verbal and written communication skills Ability to work both independently and closely with a team, handling confidential material with discretion and discernment Supporting Experience: Previous administrative office experience, including project/event management and coordination preferred. Know how to manage/prioritize initiatives/workloads. Able to work and troubleshoot office equipment. Able to research and maintain best practices for organizational effectiveness. Experience navigating budgets, with SAGE Intacct accounting software and Wells Fargo platforms a plus. Education/Training: Proficient technological skills (including email, MS Word, Excel, PowerPoint and various registration and database software). Ability to learn Fellowship One, Wells Fargo expense reporting, ADP, FMX, Wufoo and SignUpGenius. Bachelor’s degree preferred. Physical abilities: Position involves light to medium walking, standing, stooping, carrying, and lifting of lightweight materials (under 25 pounds) Requires visual acuity to read numbers, letters, and images; depth perception; hand and finger dexterity to use a keyboard, and hand-eye coordination Requires speaking and hearing abilities which are sufficient to hear over phone, speak publicly, and carry on routine conversations Christ Covenant Church is a congregation that believes the truth of the Bible applies to all of life. That truth includes how we should worship, how our church is led, and how we should care for others as people of faith. We want to be known for our welcome to everyone who wants to know more about our church, our beliefs, our ministries, and the reason for the hope that lives in us. We invite you to come and worship with us, to learn more about Christ and what it means for believers to stand on truth and walk by faith.

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