Events/Sales Coordinator

4 weeks ago

Dallas, United States Rosewood Hotel Group Full time

Job Title Events/Sales Coordinator Education High School Location Rosewood Mansion on Turtle Creek - Dallas, TX 75219 US (Primary)

Compensation Currency USD Job Description **Job summary -**

To maintain a positive public image for Rosewood Mansion on Turtle Creek while actively supporting the catering, sales and marketing team through an efficient and smooth execution of all administrative duties.

Essential Duties and Responsibilities (Key Activities)

The following are specific responsibilities and contributions critical to the successful performance of the position

* Perform typing, filing and telephone answering for the sales, catering and marketing department.

* Receive and distribute inquires

* Book and coordinate all in-house meetings and events

* Prepare and distribute daily and weekly catering function sheets

* Maintain catering and sales filing system

* Maintain accurate files in Delphi/Sales Force

* Maintain a solid working relationship with all internal associates

* Prepare door cards, menu cards, a la carte menus for private events.

* Order AV and floral orders on a weekly basis and review sheets daily for additions/changes, etc.

* Prepare banquet checks and monthly department sales summary

* Provide RFP assistance

* Work with managers on proposals, contracts, client events and special projects

* Assist managers with sales trips and client events

* Assist Sales Managers with monthly production reports

* Maintain weekly and monthly RHR Delphi/Sales Force audit reports

* Coordinate and order collateral and client gifts

* Maintain adequate supplies through Birch Street ordering procedures

* Maintain marketing photo library

* Provide marketing support, particularly during marketing budget process

#LI-CWHITE

Job Requirements Experience -

* 1-2 years hotel, restaurant, office, etc. experience preferred

* Delphi and Sales Force knowledge preferred

**General Skills **

* Perform job functions with attention to detail, speed and accuracy

* Prioritize, organize and follow-up on all actions

* Be a clear thinker, remaining calm and resolving problems using good judgment

* Follow directions thoroughly

* Understand guest service needs

* Work cohesively with co-workers as part of a team

* Work with minimal supervision

* Maintain confidentiality of guest and client information and pertinent hotel data.

Technical Skills -

* Strong written and verbal communication skills

* Proficient in Word and Excel

* Exceptional interpersonal skills - able to work closely with all internal associates

* Ability to prioritize and organize work assignments

* Affinity for detail

* Ability to meet deadlines

Education or Certification -

* College degree preferred

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