HIM Clerk PRN

Position Title:
HIM Clerk PRN - Birth Certificates

Department:
Health Information Mgmt

Job Description:
Shift: PRN (As Needed)
*Availability for any shift needed required

General Description:

The Health Information Management (HIM) Clerk is responsible for retrieving and reconciling medical records and loose documentation from ancillary departments and nursing units.

Essential Responsibilities:

• Retrieves discharged medical records from various nursing units and ancillary departments through the hospital and reconciles them using MEDITECH compiled reports and/or automated reconciliation to ensure that all records are accounted for and ready by the deadline for daily pickup by the courier.
• Places reconciled records in the designated area for Document Imaging.
• Batches, labels and routes loose reports, late charts and/or late documentation to Document Imaging.
• Scans and indexes loose reports/documents that are identified as critical to coding and prioritize them according to policy.
• May perform routine data entry to assist in updating applicable unbilled reason codes (URCs) into appropriate systems (HPF/MPF, MEDITECH, Reconciliation Tool) if chart not received/reconciled within established timeframes.
• Processes facility specific HIM mail as applicable.
• May assist with physician questions related to HPF and the physician portal or other issues that may arise.

General Responsibilities:

• Other duties as assigned.

Minimum Qualifications:

Education: None required. High school diploma or general education degree (GED) preferred.

Experience: None required. 1 year experience in an office or hospital environment preferred. Previous experience in handling of patient health information and / or medical records strongly preferred.

Licensure/Certifications/Registrations Required: None required

Knowledge, Skills and Abilities:

• Adaptability - maintaining effectiveness when experiencing major changes in work tasks or the work environment; able to adapt to change in environment, work structure/processes, or requirements positively and proficiently.
• Communications - communicates clearly, proactively, and concisely with all key
  stakeholders; able to maintain effectiveness when dealing with difficult situations or
  people.
• Customer Focus - ensuring that the customer perspective is a driving force behind decisions and activities; implementing services and practices that meet the customers and organization's needs.
• Initiating Action - takes prompt action to accomplish objectives; responds quickly and
  independently, and takes action that goes beyond the job requirements in order to achieve
  objectives.
• Managing Work - effectively managing one's time and resources to ensure that work is
  completed efficiently.
• Quality Orientation - accomplishing tasks by considering all areas involved, no matter how
  small; showing concern for all aspects of the job; accurately checking processes and tasks; being
  watchful over a period of time.
• Work Standards - setting high standards of performance for self; assuming responsibility and
  accountability for successfully completing assignments.
• Computer Proficiency - Must demonstrate proficiency in computer skills and some knowledge of
  regulatory compliance.

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

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