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Buyer

4 months ago

Alpine, United States Viejas Casino Full time
Job Description

GENERAL SUMMARY

Purchases goods, supplies, and services to support the enterprise's operational and administrative functions.

Evaluates and selects or recommends suppliers; prepares bid packages; solicits bids; analyzes quotes; conducts cost/price analyses; negotiates prices; participates in site surveys and ensures justification is in place for all procurement actions taken.

CORE SCOPE OF POSITION
  • Prepares and solicits competitive bids, quotations, and proposals with specifications, terms, and conditions.
  • Prepares bid packages, solicits bids, analyzes quotes, and conducts cost/price analyses as requested.
  • Performs cost/ benefit analyses on planned acquisitions.
  • Prepares and/or issues purchase orders and contracts.
  • Negotiates the lowest possible cost for the commodity, and acts to obtain the best value good or service by considering cost, quality, warranty, and schedule (timing) needs.
  • Maintains emphasis on cost reduction, cost avoidance, and value added procurement.
  • Participates in meetings with suppliers and company personnel to resolve schedule and delivery requirements, supplier capability issues, and other problems that might affect the supplier's ability to meet contractual requirements.
  • Initiates adjustments with suppliers for replacement of materials not conforming to purchase specifications, return of unacceptable materials, and other cancellations and resultant charges and credits.
  • Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
  • Reviews supplier samples and/or demonstrations with the buying organization management and/or user departments.
  • Develops and maintains effective relationships with suppliers, including the ability to solve differences.
  • Monitors and maintains warehouse inventory level of goods and supplies at adequate levels enabling the warehouse to fill requisitions received, without excessive stocking.
  • Maintains an awareness of new materials, products, technical advances, and sources of supply by reviewing technical manuals and catalogs and interviewing supplier's representatives.
  • Recommends substitutions when specific materials are not available or when the number of suppliers is limited.
  • Develops and maintains market awareness through merchandise shows, trade periodicals, and other sources to secure new product and pricing information.
  • Understands the basics of Procurement techniques and the relationship to managing vendors.
  • Understands the importance of preparing for complex vendor negotiations.
  • Performs various administrative duties required to support ongoing operations. Duties include receiving and distributing mail, responding to letters, emails and telephone inquiries, relaying messages, maintaining departmental filing and supplies as directed.
  • Acts as representative for department in meetings with corporations, government agencies, and other organization as needed.
  • Maintains database of assigned commodities and/or vendors.
  • Participates in supplier qualification surveys and site visits as part of the qualification process.
  • Selects or recommends suppliers based on a review of the specified quantity and quality of goods available, delivery commitments, price, past performance and personal knowledge of the supplier.
  • Manages and develops list of recommended sources.
  • Maintains knowledge of and effectively promotes company services, guest promotions, and players' club program.
  • Maintains a clean, safe and hazard-free work environment.
  • Adheres to all company and department policies, procedures, and standard operating guidelines.
  • Performs all other duties as assigned
  • Verifies appropriate authorizations, signatures and GL number for all requisitions.
  • Assists with preparation of capital purchase packages.
  • Obtains review and approval of proposed contracts and agreements with the legal department.
  • Maintains accurate tracking systems, including databases for open orders and contracts. Ensures information in tracking system is accurate and current.
INTERACTION
  • Interacts with internal and external guests with a positive attitude and professionalism at all times.
SUPERVISION
  • Does not provide supervision to others.
Required Skills

KNOWLEDGE AND SKILLS
  • Knowledge of purchasing organization and management concepts, including units of measure, inventory replenishment and economic order quantity.
  • Knowledge of procurement practices and terminology, negotiation concepts, and related fundamental business law.
  • Proficient working with a computerized enterprise management system, to include procurement, inventory and purchase requisition functions.
  • Working knowledge of Microsoft Word and Excel.
  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent time/project management and organizational skills with ability to handle multiple projects.
  • Must be a self-starter and able to adjust to change.
  • Food and Beverage experience preferred
  • Ability to work a flexible schedule to accommodate company and team members' needs.
Required Experience

EDUCATION/CERTIFICATION
  • Bachelor's degree in business administration or related field; or
  • CPM certification and the equivalent in education/experience.
EXPERIENCE
  • 2 to 4 years of related purchasing experience.
  • Hospitality experience preferred