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Senior HR Administrative Assistant

1 month ago

Lenexa, United States Performance Contracting Group, Inc. Full time

Senior HR Administrative Assistant Job Locations US-KS-Lenexa Job ID 2024-6304 Category Administrative Type Full-Time Company Overview Performance Contracting Group is a national employee-owned specialty contractor that offers quality services and products to the commercial, industrial, and non-residential construction markets. We are committed to recruiting, developing, and advancing employees from a diversity of backgrounds and experiences, as well as supporting a culture of safety and inclusiveness that allows you to contribute to your fullest potential. We place high value on training and professional development, encouraging you to broaden and strengthen your unique skill sets so you can fully realize your potential. Job Description PCG is seeking an experienced, dynamic Senior HR Administrative Assistant to support our corporate Human Resources department based in Lenexa, KS . The Senior HR Administrative Assistant will report directly to the Manager of HR Administration. The primary function of this role is to provide administrative support for the Human Resources department in a variety of ways, including data reporting and analysis, event and meeting coordination, expense tracking and management, and more Ready to make an impact? If these qualities sound like you, we think you'll shine in this role You're enthusiastic about excelling in a stable individual contributor role, with a primary focus on delivering high-quality work and departmental support over the long term You're accountable and self-motivated to manage your time, projects, and broad range of responsibilities, yet comfortable sharing progress updates along the way. You love to connect, communicate, and collaborate-but you also understand the importance of confidentiality in HR. You love reporting & data analysis This role requires a high level of comfortability utilizing reporting tools, analyzing data, and presenting results through data visualizations (charts, graphs, reports). You're excited by planning, tracking, coordinating, and organizing (e.g., data, events, meetings). You prefer a dynamic role with varying responsibilities and don't mind pivoting frequently. Primary Job Duties will include, but may not be limited to: Administrative Support Provide general administrative support such as file organization, completion of routine tasks, and management of office operations. Manage the HR Department mailbox and email inbox, ensuring timely responses and appropriate routing or distribution, employing discretion as necessary. Employee Programs & Engagement Administer the employee referral program; track referrals and coordinate payouts. Manage HR employees' anniversary gifts and birthday cards, ensuring timely selection, routing for signatures, and distribution to both local and remote employees via mail. Event & Meeting Coordination Plan HR and office events, including virtual department meetings, team-building activities, & holiday festivities by sending calendar invites, managing RSVPs, planning agendas, purchasing materials, delegating tasks, and tracking expenses. Coordinate department staff meetings by creating agendas, arranging catering orders, and planning team-building activities. Data Reporting & Analytics Identify and compile data for recurring HR reports and perform ad-hoc data analysis. Assist with reporting for the Bureau of Labor Statistics Occupational Employment Survey. Vendor & Financial Management Handle vendor coordination, including invoice management, department credit card reconciliations, and assistance with check requests. Continuously track departmental spending in relation to KPI targets and budgeting. Technology & Systems Responsible for ordering department tech devices (e.g., cell phones), including tracking usage, and maintaining records on device tenure. Requirements Basic Requirements: Must have at least 5 years' experience in an administrative support role. Must have experience pulling reports and synthesizing, analyzing, and interpreting data with the ability to present findings clearly. Must possess advanced proficiency in Microsoft Excel with ability to effectively organize and manipulate data through the creation of charts, formulas, pivot tables, VLOOKUP, and more. Technically proficient in Microsoft PowerPoint with proven ability to create cohesive, professional presentation decks with a creative flair Committed to ensuring output of work is to the highest quality, prioritizing accuracy, organization, and consistency through meticulous attention to detail. Communicates confidently and thoroughly in both written and verbal formats, with ability to effectively convey information to stakeholders at all levels. Must be comfortable working in a consultative, team-oriented environment with the ability to build strong relationships. Exhibits a positive attitude and eagerness to contribute to the smooth operations of various departmental processes and initiatives. Displays a proactive approach by anticipating needs, seeking opportunities for efficiency, addressing issues early and suggesting solutions. Demonstrates discretion and professionalism, particularly with sensitive HR information. Proven ability to manage multiple priorities, work under pressure, and receive direction from multiple managers. Must have technological literacy and ability to learn new skills. Preferred Requirements: Experience in supporting or working within Human Resources is highly preferred. Familiarity with generating reports or managing data within an HCM platform (e.g., Dayforce, UKG Pro, Workday) or maintenance of a document management system (e.g., DynaFile, Box, SharePoint) is preferred. General understanding of HR processes related to hiring, employee relations, and performance management. Knowledge of basic accounting functions is a plus. Experience with event-planning or event-management is a plus. Experience with full-cycle project management is a plus. Bachelor's degree is preferred but not required. Benefits At Performance Contracting, our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life. In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer: Competitive pay Incentive bonus plan Employee stock ownership plan (ESOP) 401(k) retirement savings plan with match Medical, prescription drug, dental and vision insurance plans with flexible spending account option Life insurance, accidental death and disability benefits Employee assistance program (EAP) Flexible paid time off policy and paid holidays PCG provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. PCG is a background screening, drug-free workplace. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. NOTICE TO STAFFING FIRMS, AGENCIES AND EMPLOYMENT VENDORS: Performance Contracting Group and its affiliates will not accept unsolicited resumes from third party recruiters without a signed Fee Agreement in place AND before the resume is inputted into our applicant tracking system (iCIMS). Vendor solicitation should be directed to the Corporate Recruitment Department directly; as such, firms that circumvent the required compliant process will be barred from submitting candidates. In the absence of a signed fee agreement AND proper resume submission, PCG does not recognize any claim on a candidate by a third party, will consider unsolicited resumes the property of the company and reserves the right to engage and hire those candidates without any financial responsibility to the third party vendor. PCG LI-LD1 Connect With Us Not ready to apply? Connect with us for general consideration.