Portfolio Operations Lead

2 weeks ago

Chicago, United States Vision Full time

PORTFOLIO OPERATIONS LEAD Responsibilities The Portfolio Operations Lead is responsible for monitoring and executing all material aspects of investment portfolio operations while working closely with investment and accounting function team members under the direct oversight of the CFO / COO. The Portfolio Operations Lead has the following specific responsibilities, which shall include, but not be limited to: In conjunction with the CFO / COO, responsible for performing daily monitoring of the investment portfolio and executing operational activities as deemed necessary by the investment team or in compliance with established policies and procedures. Initiate and monitor necessary portfolio asset sales/transfers with the custodian as directed by the investment team. Monitor and evaluate trade analytics and foreign exchange transactions within the portfolio, performing necessary actions to support trade settlement and limit unnecessary foreign currency exposure risk within the portfolio. Perform and document period-end portfolio valuation adjustments to support ongoing financial reporting requirements. Monitor all portfolio holdings and partnerships (across public and alternative portfolios) to ensure compliance with financial reporting requirements and conformity to Board objectives. Utilizing the custodial compliance platform, monitoring compliance of investment portfolios for established investment manager guidelines. Track all funding activities, including new funding events and redemptions as communicated by managers and processed by the Portfolio Officer for Accounting and Business Operations. Report on investment performance of private investments. Assess the accuracy of investment manager fees against agreed-upon manager contractual agreements. Keep detailed records of all public and private investment management fees paid. Monitor portfolio corporate action and class action events as communicated by the custodian and support filing and processing efforts as needed. Oversee the execution and monitoring of foreign tax reclaim efforts across the portfolio with support from the custodian. In conjunction with the CFO / COO, assist in the preparation and review of the Annual Report. Monitor transmittal of reporting and compliance matters to investment accounting staff. Compile data for various investment-related reporting requirements including requests under the Freedom of Information Act and elective ongoing portfolio surveys. Complete any relevant/related questionnaires on behalf of and analyze data collection outputs as applicable. Organize and maintain investment-related records within the internal data warehouse as necessary to meet the Board’s data management storage standards. Manage and coordinate the Quarterly Valuation Signoff process. Prepare portfolio performance quantitative metrics and manage specific qualitative details for upload on the website as the required information is made available. Ensure portfolio operating records and documents are maintained in compliance with the Records Retention Policy and the State Records Retention Policy, if applicable. This includes managing portfolio documents within an internal document database. Under the direction of the Executive Director/Chief Investment Officer, perform portfolio research on an ad hoc and ongoing basis. Other duties as required or assigned. Requirements Minimum of 5 years of prior related experience required. Bachelor’s degree required, MBA or CPA a plus. Wealth/asset management fund operations experience required. Strong Microsoft Excel computation and modeling skills. Strong diligence. Thorough thinking and dynamic analytical skills. Strong written and oral communication skills. Working knowledge of other Microsoft programs. Ability to work in an office environment subject to frequent interruptions and to communicate with co-workers/third parties via video conference, email, and telephone; involves sitting at a desk for prolonged periods and potential light lifting. Job Types: Full-time, Contract Pay: Up to $35.00 per hour Education: Bachelor's (Required) Experience: Wealth/asset management fund operations: 5 years (Required) Microsoft Excel computation and modeling: 5 years (Required) Microsoft programs: 5 years (Required) Portfolio Operations: 5 years (Required) portfolio asset sales/transfers: 5 years (Required) portfolio valuation adjustments: 5 years (Required) portfolio holdings and partnerships: 5 years (Required) portfolio surveys: 5 years (Required) portfolio performance quantitative metrics: 5 years (Required) portfolio operating records: 5 years (Required) portfolio research: 5 years (Required) License/Certification: MBA or CPA (Required) Ability to Commute: Chicago, IL (Required) Work Location: In person #J-18808-Ljbffr

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