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Executive Assistant/Research Assistant at Hedge Fund in Midtown

3 months ago

New York, United States BCL Search, Inc. Full time

Our client, a well-known and respected hedge fund, is looking for a skilled Executive Assistant/Research Assistant to provide administrative and organizational support for one of their tech teams. This role is not a true admin role, it has the core admin responsibilities such as calendaring, travel arrangements and expenses, but also broker relations and corporate access and working in their CRM system. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic, and demanding environment. This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. This person will add value by working on simultaneous projects with minimal supervision and exemplary follow-through. This role is 5x days a week in their NY office. The candidate must be fully vaccinated.

RESPONSIBLITIES

  • Provide administrative and organizational support for Portfolio Manager and team
  • Coordinate high volume of internal and external meetings
  • Develop relationships with broker sales teams and Investor Relations to effectively plan meetings/calls
  • Calendar planning: screen for conflicts and make sure teams are coordinated for meetings (travel accommodations)
  • Log corporate access and broker interactions in database
  • Book travel arrangements including flight, hotel, and ground transportation for team
  • Process expense reports for team
  • Develop basic understanding of covered sector
  • Participate in weekly team meetings
  • Provide EA support and assist with occasional personal requests from portfolio manager

REQUIREMENTS
  • Experienced professional with a minimum of 5-15 years of experience
  • Excellent English, grammar, written and oral communication skills
  • Proven record of successful problem solving
  • Superior organizational skills and record-keeping, and strong attention to detail
  • Excellent interpersonal skills, positive attitude and high energy level
  • Adaptable, flexible to changes and the ability to work in a fast-paced environment
  • Proficiency in Microsoft Windows, Excel, PowerPoint, Adobe Pro and related software
  • Bachelor's degree required with a minimum GPA of 3.0

SALARY
$125-175K base (DOE) + discretionary bonus + paid OT + almost fully covered benefits and great perks

HOURS
8:30am-5:30pm + availability for OT

#IND1