Clerk II

About the job Clerk II

Lyon County Clerk's Office is seeking a full-time Clerk II to perform various clerical, computer, administrative service duties and other obligations as directed by the County Clerk. This positions salary starts at $18.00 per hour and is classified as non-exempt. The individual must be a registered voter or be willing to register, pass a background, work screen, drug test, and physical exam. High school diploma, G.E.D., or equivalent required.

Lyon County EOE | Women | Minorities | Disabled | Veteran

I. ESSENTIAL FUNCTIONS:

Serve as primary contact at the public counter and by telephone to refer patrons to the appropriate office or agency. Process Homestead applications, register voters, sell county maps, etc.

Maintain control of Central Supply activities including keeping accurate records of office supplies, maintaining proper inventory, ordering supplies, and issuing to all departments.

Assist with recording of deeds.

Examine deeds to determine if valid and if a split is involved.

Enter real estate address changes into manual and computer system as needed. Mineral rights are recorded on the computer.

Provide backup for election programming.

After training will be able to program elections for equipment and ballot printing.

Input Fixed Assets and issue identification numbers.

Prepare yearly inventory for all county departments.

Maintain record files for the County.

Maintain resolutions of the County and mail new resolutions for publication. Bill the appropriate department for the cost of publication.

Duty to maintain a positive work atmosphere by acting and communicating in a manner so that employee gets along with customers, citizens, coworkers, and management.

Being pleasant, respectful, and civil with others on the job and displaying a good-natured, cooperative attitude.

Maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Obligation to be reliable, responsible, dependable, and fulfill duties.

Must show up for work on a regular and predictable basis as scheduled.

Other duties as assigned.

II. MARGINAL FUNCTIONS:

May be required to attend educational or training courses or seminars.

May be required to backup other positions in the department.

III. QUALIFICATIONS:

Must be bondable.

Must be a registered voter per K.S.A. 25-2804.

Experience:One year of general office experience required. Experience should include duties involving clerical, bookkeeping, and data processing activities. Persons in this position are expected to have acquired sufficient knowledge and experience to be performing at a competent level after one year in the job.

Education: High school diploma, G.E.D. or equivalent required.

Knowledge: Acquire knowledge of statutory requirements pertaining to the department. A working knowledge of office practices and procedures. And a working knowledge of computer programs such as Word and Excel. Must have ability to receive, interpret, and follow verbal and written instructions. Required to read, write, and speak English fluently. The ability to speak a foreign language is helpful.

Skills: Operation of basic office equipment, computers, typewriter, calculator, telephone switchboard, date/time stamp machine, copier, and fax machine.

Problem Solving: Moderate. Ability to solve practical problems involving a mix of variables.

Decision Making: Moderate. Duties generally follow prescribed procedures.

Supervisory: None.

Financial/Budgetary: Handles some cash transactions. Backup for Accounts Payable.

Interpersonal: Frequent contact with the public and Courthouse personnel.

Working Conditions: No adverse working conditions. Maybe required to work overtime periodically.

Physical Requirements: Infrequent requirement to store and retrieve documents and cartons weighing up to 55 pounds, extending from floor level to 84 inches in height. Requires sufficient visual acuity to read and write and operate office equipment. Requires sufficient hearing level when assisting the public and communicating with others directly or by telephone.

Employees hired after August 2018:Lyon County (Company) understands that a job analysis is being completed in compliance with the Americans with Disabilities Act (ADA). One of the outcomes of the job analysis is the determination of one or more job specific tests that will either qualify or disqualify the post-offer or post-employment (fit for duty) candidate for the position.

For the Classification Series of LYON COUNTY: OFFICE PERSONNEL: The Company representative hereby acknowledges the following as valid physical requirements: a. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or 1-100 times per day).b. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-500 times per day).c. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over 500 times per day).d. Employees position requires pushing a maximum force of 5 pounds. e. Employees position requires pulling a maximum force of 5 pounds.

SAFE LIFTING CRITERIA:

f. Floor to knuckle:45 lbs.

g. 12 to knuckle:45lbs.

h. Knuckle to shoulder:22.5 lbs.

i. Shoulder to overhead:22.5 lbs.

j. Carry:45 lbs.

k. Push:N/A

l. Pull:N/A

PHYSICAL DEMANDS: LIFT/CARRY:

Stand: O 10 lbs. or less: C

Walk: O 11-20 lbs.: F

Sit: O 21-50 lbs.: F

Handling: N 51-100: N

Reach Outward: O Over 100 lbs.: N

Reach above shoulder: O Push/Pull:

Climb: O 12 lbs. or less: C

Crawl: O 13-25 lbs.: F

Squat or kneel: O 26-40 lbs.: O

Bend: O 41-100 lbs.: N

N (not applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+hrs/day).

F (frequently) Occupation requires this activity from 33% - 66% of the time (2.5-5.5+hrs/day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs. per day).

This job description has been examined for compliance with the Americans with Disabilities Act (ADA) and the Fair Labor Standards Act (FLSA). *The federal overtime provisions are contained in the Fair Labor Standards Act (FLSA). Unless exempt, employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rates of pay.

Subject to criminal record history checks, physical examination, and drug/alcohol screening prior to employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

REASONABLE ACCOMMODATION STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.