Bookkeeper

Part-Time Bookkeeping Assistant | High-Profile Philanthropists | West LA We are seeking a detail-oriented and discreet Bookkeeping Assistant to support two high-profile philanthropists with household financial operations and administrative coordination. This part-time position is ideal for someone with strong QuickBooks expertise, meticulous record-keeping skills, and the ability to handle light personal assistant duties in a private home office setting. Schedule: Part-time, 34 days/week (MondayThursday, 9 AM4 PM) Pay Rate: $35/hour Key Responsibilities QuickBooks & Financial Oversight (Primary Responsibility) Maintain and reconcile multiple personal and household bank and credit accounts in QuickBooks. Categorize and cross-reference transactions, manually entering and tracking checks, rare purchases, and vendor payments. Monitor accounts for unusual activity; verify PayPal transactions (Etsy, Uber, Amazon, etc.) due to past fraud concerns. Track and follow up on refunds and reimbursements. Run charitable donation reports and assist with year-end tax preparation for coordination with CPAs (Stan Katz & Nedra). Ensure proper paper trail for all UBS, Credit Suisse, and donation-related documents. Generate and submit weekly balance summaries for the principals; assist with check writing and account transfers as directed. Maintain minimum balances and ensure timely (but not early) bill payments per household preferences. Vendor Payments & Staff Payroll Support Prepare and issue weekly checks to house staff (e.g., housekeeping, personal trainer, gardener). Organize and pay incoming invoices from regular vendors (e.g., pest control, pool service, cleaning). Oversee recordkeeping of routine and seasonal maintenance tasks. Administrative Assistance (Secondary) Collaborate with the principals executive assistant and household staff to coordinate light scheduling, maintenance, and travel logistics. Maintain digital and physical files for receipts, statements, and key contacts. Update household schedules and communicate with external contacts (vendors, event planners, travel agents) as needed. Assist in correspondence and follow-ups for philanthropic engagements and charitable event planning. Provide minor pet care for their small dog, such as occasional feeding or vet appointment coordination. Qualifications Expertise in QuickBooks with a strong understanding of expense tracking and reconciliation. Prior experience in a bookkeeping, family office, or personal assistant role preferred. Exceptional attention to detail and discretion when handling sensitive financial and personal information. Comfort working in Mac and PC environments (iPhone, MacBook, etc.). Ability to work independently, stay organized, and prioritize weekly financial tasks efficiently. Familiarity with high-net-worth households or executive-level reporting is a plus. This position offers a flexible part-time schedule with consistent weekly responsibilities, ideal for someone seeking meaningful and steady work in a calm, respectful home office setting. If you enjoy working behind the scenes to keep systems running smoothly, wed love to hear from you. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. #J-18808-Ljbffr